June 18, 2021Via Electronic Mail
Attn: Gregg Horton
Re: Request for Public Records Received 3/16/2021
Dear Gregg Horton:
The City of Benicia (“City”) is in receipt of your email request seeking:
“Any emails, written communications, documents, contracts, presentations, or other communications between officials from the Benicia Police Department and officials from the company “Flock Safety.”
In your request, you further describe that this request includes:
“Benicia Police Department records of any kind, including electronic records, audiotapes, videotapes, and photographs, as well as letters, emails, facsimiles, telephone messages, voice mail messages and transcripts, notes, and minutes of any meetings. The search should be limited to responsive records created between January 1, 2019 and the day the request is fulfilled.”
This letter shall serve as the City’s further formal written response to your request under the California Public Records Act (Government Code section 6250 et seq.). A copy of your request is enclosed for reference.
The City wishes to cooperate to the fullest extent possible with the Public Records Act. Under established California law, the City is obliged to comply with a request for a public record so long as the requester makes a specific and focused request for information, that information is maintained by the City in its ordinary course of business, the information is disclosable, and the record can be located with reasonable effort. The Public Records Act provides for the inspection or copying of existing identifiable public records; it does not compel the City to create new records, lists, privilege logs, or reports in response to a request.
21-041-000001The City is required to determine whether the request, in whole or in part, seeks copies of disclosable public records. Pursuant to the California Public Records Act (Government Code §§6250 et seq.), such determination must take place within ten (10) days of the City’s receipt of the request, unless the requestor is advised that more time is needed. In my April 9, 2021 letter, I stated that the City had determined that your request seeks disclosable records, and that due to the voluminous size of the response to your request, the City would produce these responsive documents on a rolling schedule, with documents provided by Friday of each week, until all responsive records have been sent.
I am enclosing a copy of the next grouping of responsive files in response to your request.
The next response will be sent on or before next Friday, June 25th, 2021.
If you have any questions about this response, or if you would like to discuss ways to narrow your search so that the City can provide more specific records in a quicker fashion, please feel free to contact me directly at jbergstrom@ci.benicia.ca.us or 707- 746-4200.
Sincerely,
Jennifer Bergstrom Deputy City Clerk
cc: Benjamin Stock, City Attorney Erik Upson, City Manager Michael Greene, Police Chief Lisa Wolfe, City Clerk File
21-041-000002From: Jennifer Bergstrom To: Jennifer Bergstrom Subject: FW: California Public Records Act Request: Benicia Police Department: Flock Safety Date: Friday, March 26, 2021 4:41:37 PM
From: 109813-60721929@requests.muckrock.com [mailto:109813-60721929@requests.muckrock.com] Sent: Tuesday, March 16, 2021 8:16 PM To: Ben Stock Subject: California Public Records Act Request: Benicia Police Department: Flock Safety
Benicia Police Department PRA Office 200 East L. Street Benicia, CA 94510
March 16, 2021
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Any emails, written communications, documents, contracts, presentations, or other communications between officials from the Benicia Police Department and officials from the company “Flock Safety.”
We seek Benicia Police Department records of any kind, including electronic records, audiotapes, videotapes, and photographs, as well as letters, emails, facsimiles, telephone messages, voice mail messages and transcripts, notes, and minutes of any meetings. The search should be limited to responsive records created between January 1, 2019 and the day the request is fulfilled.
In the event some portions of the requested records are properly exempt from disclosure, please disclose any reasonably segregable non- exempt portions of the requested records. If it is your position that a document contains non-exempt segments, but that those non-exempt segments are so dispersed throughout the document as to make segregation impossible, please state what portion of the document is non- exempt, and how the material is dispersed throughout the document. If a request is denied in whole, please state specifically that it is not reasonable to segregate portions of the record for release.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Gregg Horton
Filed via MuckRock.com E-mail (Preferred): 109813-60721929@requests.muckrock.com Upload documents directly: https://accounts.muckrock.com/accounts/login/? next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fbenicia- police-department-19519%252Fbenicia-police-department-flock-safety- 109813%252F%253Femail%253DHmclaughlin%252540ci.benicia.ca.us&url_auth_token=AABuRYGfg02ZPkwcm_g37CE- ntE%3A1lMMes%3AomjnyEmPsjYo_pU7ynlR8BE-JBA Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note): MuckRock News DEPT MR 109813 411A Highland Ave Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester’s name rather than “MuckRock News” and the department number) requests might be returned as undeliverable.
21-041-000003From: Paige from Flock Safety To: Mark Hassler Subject: [REMINDER] Two Quick Questions Date: Friday, February 12, 2021 12:23:01 PM
Flock Safety Hi there – my name is Paige and I am with the Customer Experience team here at Flock Safety. We’d love to hear about your experience so far with Flock. Would you mind filling out this two question survey to help us improve? It will take less than 60 seconds, I promise! We read every response.How likely are you to recommend Flock Safety to a friend or colleague?
0 1 2 3 4 5 6 7 8 9 10 Not at all likely Extremely likely Unsubscribe Powered by Promoter.io 21-041-000004From: John Anderson To: Michael Greene; Mark Menesini Subject: Flock Safety Sole Source Letter Date: Monday, February 22, 2021 12:27:30 PM Attachments: Sole Source Letter - Benicia Police Department.pdf Agreement - Benicia Police Department.pdf Covina - Staff Report - 2020.pdf Azusa - Staff Report - 2020-9.pdf
Chief and Lt., here is the Sole Source Letter. I’ve also included a copy of the agreement so we can start on the legal process, and a couple of examples for staff reports.
Thanks, and don’t hesitate to ask if there’s anything at all I can do to help make this a smooth process for you.
John
Please note my new phone number
John Anderson Territory Manager, Northern California Flock Safety 408-752-5120 | john.anderson@flocksafety.com
21-041-000005From: Meg Heusel To: Irma Widjojo Cc: John Anderson; Mark Menesini; Jessica Wunder; Hector Soliman-Valdez; Michael Greene Subject: Re: Benicia Community Event Date: Monday, March 01, 2021 3:53:36 PM Attachments: image001.jpg image002.gif image003.png image005.png
Hi Irma,
That works well for us and we will be there! When you have the Zoom link, please send it to us and we’ll add it to our calendars.
Best,
Meg
On Mon, Mar 1, 2021 at 4:34 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote:
Hi all,
Hope you had a good weekend. We are thinking Monday 3/8/2021, 5:30 p.m. (same time) for our next meeting. Does that date work for all of you?
Irma
Irma Widjojo
Management Analyst/Public Information Officer
Benicia Police Department
200 East L Street
Benicia, CA 94510
(707)746-4263
21-041-000006Follow us on:
From: Meg Heusel <meg@flocksafety.com> Sent: Friday, February 26, 2021 7:39 AM To: Irma Widjojo <IWidjojo@ci.benicia.ca.us> Cc: John Anderson <john.anderson@flocksafety.com>; Mark Menesini <MMenesini@ci.benicia.ca.us>; Jessica Wunder <jessica.wunder@flocksafety.com>; Hector Soliman-Valdez <hector.soliman@flocksafety.com>; Michael Greene <MGreene@ci.benicia.ca.us> Subject: Re: Benicia Community Event
That sounds great. You all have a wonderful community and we look forward to participating in the coming weeks.
On Thu, Feb 25, 2021 at 10:39 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote:
Thanks so much John, Meg and Jessica! We thought it was a good first meeting. We’ll let you know when we solidify the next meeting date, but we are thinking 1.5-2 weeks from now.
Have a great weekend!
Irma
Irma Widjojo
Management Analyst/Public Information Officer
Benicia Police Department
200 East L Street
Benicia, CA 94510
(707)746-4263
21-041-000007On Feb 25, 2021, at 6:47 PM, John Anderson <john.anderson@flocksafety.com> wrote:
Chief and Team, thank you for your hard work on this! You put on a really great event and have a fantastic community.
Feel free to reach out if any additional questions come up.
Also, and it sounds like a couple of people are interested in learning about these cameras for their neighborhoods so if anyone inquires about a private camera, please feel free to point them to Jessica (jessica.wunder@flocksafety.com).
Thanks again, and have a great evening!
John
Please note my new phone number
John Anderson
Territory Manager, Northern California
Flock Safety
408-752-5120 | john.anderson@flocksafety.com
21-041-000008–
Meg Heusel Director of Marketing, Community Engagement 404.991.3293 | meg@flocksafety.com Do you mind giving us a review? Click here!–
Meg Heusel Director of Marketing, Community Engagement 404.991.3293 | meg@flocksafety.com Do you mind giving us a review? Click here! 21-041-000009From: Meg Heusel To: Kelly Botello Subject: Re: Tonight"s Presentation Date: Monday, March 08, 2021 12:55:19 PM
That sounds great. We look forward to seeing you soon on the Zoom!
On Mon, Mar 8, 2021 at 3:49 PM Kelly Botello <KBotello@ci.benicia.ca.us> wrote:
Thanks so much Meg!
Yes, Mark and I will do the welcome/introductions along with the instructions to stay muted and hold questions to the end and then turn it over to John.
If it goes late, we have decided to have them send additional questions to me that we will answer back via email.
Right now, we have close to 70 registrations.
Which is about 20 more than last month.
Taking the PP takes some of the pressure off me while trying to admit people into the meeting.
Thanks again,
Kelly
From: Meg Heusel <meg@flocksafety.com> Sent: Monday, March 08, 2021 12:32 PM To: Kelly Botello <KBotello@ci.benicia.ca.us> Subject: Re: Tonight’s Presentation
Hi Kelly,
I know hosting meetings can be stressful. I hope my latest reply helped. If you want to make me a co-host as well, I am happy to help with muting participants during the meeting. I know it can be hard while managing Q&A!
Is it safe to assume that you and Mark will kick things off then pass it over to John?
Thanks,
Meg
On Mon, Mar 8, 2021 at 3:11 PM Kelly Botello <KBotello@ci.benicia.ca.us> wrote:
Hi Meg, Me again! I just want to confirm John will have the slides up on his side so when I make him a co-host, he will control the screen and I don’t need the slides up on my side? Sorry, with Irma out I just want to make sure everything is set up correctly on my end. Thanks for your help, Kelly From: Meg Heusel <meg@flocksafety.com> Sent: Monday, March 08, 2021 11:35 AM To: Kelly Botello <KBotello@ci.benicia.ca.us> Cc: Irma Widjojo <IWidjojo@ci.benicia.ca.us>; Mark Menesini <MMenesini@ci.benicia.ca.us> Subject: Re: Tonight's Presentation 21-041-000010Hi Kelly,
Are you able to access the file with the DropBox link below? Last time, John from our team had the slides up and progressed through them for the entire presentation. We found that it’d be easier, instead of flipping presenters. Do you want him to do the same this evening?
Thank you,
Meg
On Mon, Mar 8, 2021 at 2:29 PM Kelly Botello <KBotello@ci.benicia.ca.us> wrote:
Thank you both!
Lt. Menesini and I both are unable to access the new PP as it needs a Google account.
Is there another format you can send it in?
Will I be controlling the PP throughout or just the PD portion?
Thanks,
Kelly
From: Irma Widjojo <IWidjojo@ci.benicia.ca.us> Sent: Monday, March 08, 2021 11:20 AM To: Meg Heusel <meg@flocksafety.com> Cc: John Anderson <john.anderson@flocksafety.com>; Jessica Wunder <jessica.wunder@flocksafety.com>; Hector Soliman-Valdez <hector.soliman@flocksafety.com>; Michael Greene <MGreene@ci.benicia.ca.us>; Mark Menesini <MMenesini@ci.benicia.ca.us>; Kelly Botello <KBotello@ci.benicia.ca.us> Subject: Re: Tonight’s Presentation
Hi Meg,
The chief and I are actually not going to be around for the meeting today. Mark Menesini and Kelly Botello will be there to take over. The presentation should be the same one that we did a couple of weeks ago.
Thank you and sorry to miss the meeting tonight!
Irma
Irma Widjojo
Management Analyst/Public Information Officer
Benicia Police Department
200 East L Street
Benicia, CA 94510
(707)746-4263
On Mar 8, 2021, at 11:04 AM, Meg Heusel <meg@flocksafety.com> wrote: Hi Irma, I wanted to confirm with you that the attached slides from the February 25th presentation will be what John needs to pull up for this evening's presentation? Thank you, 21-041-000011Meg –
[https://lh3.googleusercontent.com/VWwUR2s- ARDdD1I_iG428I8ea9cVkfETLtD5lVbrbzpRbT6ztxdwYx2idYpQi25bGPxHQyuDXNaWpWv5g29FA0Iu6ssCRXxr2fZPsz_cLkhvMALxXK5J1cw0WvFQnIiIriBOEESJ] Meg Heusel Director of Marketing, Community Engagement [https://lh3.googleusercontent.com/_Wq98XQ74BXxoN3Wh-NbKpg2d_FmPQseq_8XgRrOdIiUZCyBdf3KG5ZGbdQJwU74AnRm7zRUNsYIapo8jgOZ- u_NMi15OjnCdwdjlFHjFQWAI22v_4RA6t5pPy8F11tezC65dYNH] 404.991.3293 | meg@flocksafety.com<mailto:meg@flocksafety.com> [https://lh4.googleusercontent.com/vaPDVpE2Bkb1yfLh4KgUEp3JCp7r3k5kAkuUj1cCHJW- HE_CQi2xUUrP37LWag1mP3k402CtkeJPj4311lT5eHn3jLiF_r9hSShLaBT16xVn7IyOXcTAfjBp_LEMrsdLYrR7ulyo] Do you mind giving us a review? Click here<https://sales.flocksafety.com/t/102869/c/2e962af5-430c-4ca5-b36c- 4cb884544a38/NB2HI4B2F4XWOLTQMFTWKL3GNRXWG2ZNONQWMZLUPEXXEZLWNFSXO===/g-page-flock-safety-review>! <Benicia Community Safety Event - FINAL - Mar. 8.pdf> -- Meg Heusel Director of Marketing, Community Engagement 404.991.3293 | meg@flocksafety.com Do you mind giving us a review? Click here! -- Meg Heusel Director of Marketing, Community Engagement 404.991.3293 | meg@flocksafety.com Do you mind giving us a review? Click here!–
Meg Heusel Director of Marketing, Community Engagement 404.991.3293 | meg@flocksafety.com Do you mind giving us a review? Click here! 21-041-000012From: Meg Heusel To: Kelly Botello; John Anderson Cc: Irma Widjojo; Mark Menesini Subject: Re: Tonight"s Presentation Date: Monday, March 08, 2021 12:31:12 PM
Hi Kelly,
That is excellent! So, @John Anderson will have the slides up on his computer and go through them for the presentation. It would be great if you can make him a co-host, and he can have the slides ready to go before things get started.
Thanks,
Meg
On Mon, Mar 8, 2021 at 2:40 PM Kelly Botello <KBotello@ci.benicia.ca.us> wrote:
Hi Meg,
Yes, I was able to pull this link up in the DropBox. Thank you!
Sure, John can control the slides the entire time. It worked well last time.
I will add him to co-host the meeting.
Thanks for your help,
Kelly
From: Meg Heusel <meg@flocksafety.com> Sent: Monday, March 08, 2021 11:35 AM To: Kelly Botello <KBotello@ci.benicia.ca.us> Cc: Irma Widjojo <IWidjojo@ci.benicia.ca.us>; Mark Menesini <MMenesini@ci.benicia.ca.us> Subject: Re: Tonight’s Presentation
Hi Kelly,
Are you able to access the file with the DropBox link below? Last time, John from our team had the slides up and progressed through them for the entire presentation. We found that it’d be easier, instead of flipping presenters. Do you want him to do the same this evening?
Thank you,
Meg
On Mon, Mar 8, 2021 at 2:29 PM Kelly Botello <KBotello@ci.benicia.ca.us> wrote:
Thank you both! Lt. Menesini and I both are unable to access the new PP as it needs a Google account. Is there another format you can send it in? Will I be controlling the PP throughout or just the PD portion? Thanks, Kelly From: Irma Widjojo <IWidjojo@ci.benicia.ca.us> Sent: Monday, March 08, 2021 11:20 AM To: Meg Heusel <meg@flocksafety.com> Cc: John Anderson <john.anderson@flocksafety.com>; Jessica Wunder <jessica.wunder@flocksafety.com>; Hector Soliman-Valdez <hector.soliman@flocksafety.com>; Michael Greene <MGreene@ci.benicia.ca.us>; Mark Menesini <MMenesini@ci.benicia.ca.us>; Kelly Botello <KBotello@ci.benicia.ca.us> 21-041-000013Subject: Re: Tonight’s Presentation
Hi Meg, The chief and I are actually not going to be around for the meeting today. Mark Menesini and Kelly Botello will be there to take over. The presentation should be the same one that we did a couple of weeks ago. Thank you and sorry to miss the meeting tonight! Irma Irma Widjojo Management Analyst/Public Information Officer Benicia Police Department 200 East L Street Benicia, CA 94510 (707)746-4263 iwidjojo@ci.benicia.ca.us On Mar 8, 2021, at 11:04 AM, Meg Heusel <meg@flocksafety.com> wrote: Hi Irma, I wanted to confirm with you that the attached slides from the February 25th presentation will be what John needs to pull up for this evening's presentation? Thank you, Meg -- [https://lh3.googleusercontent.com/VWwUR2s- ARDdD1I_iG428I8ea9cVkfETLtD5lVbrbzpRbT6ztxdwYx2idYpQi25bGPxHQyuDXNaWpWv5g29FA0Iu6ssCRXxr2fZPsz_cLkhvMALxXK5J1cw0WvFQnIiIriBOEESJ] Meg Heusel Director of Marketing, Community Engagement [https://lh3.googleusercontent.com/_Wq98XQ74BXxoN3Wh-NbKpg2d_FmPQseq_8XgRrOdIiUZCyBdf3KG5ZGbdQJwU74AnRm7zRUNsYIapo8jgOZ- u_NMi15OjnCdwdjlFHjFQWAI22v_4RA6t5pPy8F11tezC65dYNH] 404.991.3293 | meg@flocksafety.com<mailto:meg@flocksafety.com> [https://lh4.googleusercontent.com/vaPDVpE2Bkb1yfLh4KgUEp3JCp7r3k5kAkuUj1cCHJW- HE_CQi2xUUrP37LWag1mP3k402CtkeJPj4311lT5eHn3jLiF_r9hSShLaBT16xVn7IyOXcTAfjBp_LEMrsdLYrR7ulyo] Do you mind giving us a review? Click here<https://sales.flocksafety.com/t/102869/c/2e962af5-430c-4ca5-b36c- 4cb884544a38/NB2HI4B2F4XWOLTQMFTWKL3GNRXWG2ZNONQWMZLUPEXXEZLWNFSXO===/g-page-flock-safety-review>! <Benicia Community Safety Event - FINAL - Mar. 8.pdf> -- Meg Heusel Director of Marketing, Community Engagement 404.991.3293 | meg@flocksafety.com Do you mind giving us a review? Click here!–
Meg Heusel 21-041-000014Director of Marketing, Community Engagement
404.991.3293 | meg@flocksafety.com
Doyou mind giving us a review? Click here!
21-041-000015From: Nika Golshani To: Michael Greene Subject: Referred by Lieutenant Sylvester Date: Thursday, April 11, 2019 2:29:09 PM Attachments: Screen Shot 2019-03-27 at 4.20.26 PM.png Flock_Safety_Introduction.pdf Flock Safety Overview 2019 Police.pdf
Hey Captain Greene,
Lieutenant Sylvester mentioned you would be the best person for me to speak to in regards to ALPR camera access.
My company Flock Safety, we are actually based here in Georgia, and provide affordable, flexible and easy to use ALPR systems to neighborhoods, businesses, and law enforcement agencies.
Flock cameras also compare the plates against the hot lists and notify dispatch with new hits, allowing you to have eyes on the street at all times.
Screen Shot 2019-03-27 at 4.20.26 PM.png
If you prefer, you can go ahead and schedule time with me directly using this link: Nika’s Calendar
I look forward to hearing from you!
Thanks, Nika
– Nika Golshani Police & Public Safety 770-284-5861 www.flocksafety.com
21-041-00001621-041-000017