Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 10/22/202411:49:51AM Sent: From: To: "Wendy" Cc: "Graham" Bcc: Importance: Normal Subject: Re:FW:PermitApplication0424-NSV-0053: Encroachment Policy Exception Needed Attachments image001.png , image002.jpg_, image003.jpg , image004.png , image005.png Hey Wendy - I went ahead and shot that location to our Mapping and Permitting Teams to see if it is feasible andoutofCalTrans'ROw. I will have an answer for you shortly! Thanks, On Tue, Oct 22, 2024 at 1:44 PM Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> wrote: We are wondering about one site inparticular,but we aren't sure about the distance to the onramp.Can you look at this one?It's the same intersection, just a different location.There is a light pole here(per the shadow) and if this isfeasible,wewill approachtheownerftheproperty(if privatelyowned).WendyStrattonMonahan ManagementAnalyst Il/PDPIo BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLICE From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Tuesday,0ctober22,202411:39AM To:Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>
Cc:GrahamCarter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Hey Wendy - I know y’all are working on an Alt location for I will be out of office starting tomorrow, 10/23 and returning 10/30 but please feel free to send over any Alt locations my way and I can have our Mapping Team review them upon my return. If you’d also like to get a mapping call scheduled we can work on that as well! Please let me know if you have any updates here and have a great rest of your week! Thanks, On Tue, Oct 22, 2024 at 10:53 AM Graham Carter <graham.carter@flocksafety.com> wrote: Hello Wendy, I’m actually going to drop Support off of this one. What does your schedule look like for Thursday or Friday?I’d love tojump on a zoom with you and get a few things taken care of whilewearethere.Icanadd thistothelist. OnTue,Oct22,2024at8:51AMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: Weputoutastatewiderequesttohaveaccesstocameras.Wehavehad alotofagenciesgrantusaccess, example,Stockton.It is shown on the map as us having access,but is not in the listof searchable cameras.
WendyStrattonMonahan ManagementAnalystIl/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 OLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Tuesday,0ctober22,20248:43AM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hey Wendy! I am looping in @Flock Safety Support as well as your Customer Success Manager,@GrahamCartertohopefullyassisthere! Can you please forward us your Support Ticket request (or if there is a number attached to it)? Would you be able to elaborate on the issues you are running into with the search function? Thanks! OnMon,Oct21,2024at2:59PMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us>wrote:
Whenyou geta moment,canyou call me?I put ina helpticket last weekfora website issue and haven’t heard back. I need some clarification on our search tool, which doesn’t appear to be working properly. WendyStrattonMonahan Management Analyst II/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Monday,September9,20246:43PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc: Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>; Graham Carter<graham.carter@flocksafety.com> Caution:This email originated from outside of the organization.Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Howdy All - Nice to virtually meet you! It looks like we only have one outstanding camera to get permitted and installed for you. Unfortunately we were unable to get those requested as-builts for this pole, however, a Flock Technician went out and took the needed measurements of the pole. Those measurements and images have been sent to our permitting vendor to complete the CalTrans required structural analysis for this location. they can continue their review of this permit request.
I will keep you updated here as this location progresses but please feel free to refer to your Google Tracker (location details) and your Deployment Tracker (real-time updates) in the meantime. Thank you! On Fri, Aug 16, 2024 at 2:01 PM Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>wrote: Hello, I hope you are having a fantastic Friday! Due to a restructuring within our team, @Hailey Spessard will be taking over your account. You can reach out to her with any questions. You’re in great hands! We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending a response. Cameras pending permit: CamerasInService: Best Regards, Melissa solsbery@flocksafety.com>wrote:
Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations to be run off of their as-builts. We have requested the as-builts from CalTrans and are pending them to be sent to us so we can have the structural calculations ran on them.We have not received them yet. We have sent 2 follow ups, the latest being today. I will keep you updated on when the as-builts are received and the structure has been completed, and we have resubmitted to CalTrans. Please let me know if you have any questions. Best Regards, Melissa On Wed, Jul 3, 2024 at 4:07 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote: Thankyoufor theupdate. From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Wednesday,July3,202410:58AM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>; Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unlessyou recognize the sender and know the content is safe. Good Morning, I hope you are having a wonderful Wednesday.
Our permitting team received comments from CalTrans requesting structural calculations to be run off of their as-builts. We have requested the as-builts from CalTrans and are pending them to be sent to us so we can have the structural calculations ran on them. I will keep you updated when that has been completed and we have resubmitted to CalTrans. Please let me know if you have any questions. Best Regards, Melissa On Thu, Jun 6, 2024 at 1:45 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote: Thanksfor the update. Mark Menesini Interim Chief of Police BeniciaPoliceDepartment 200East L Street Benicia, CA 94510 (707)746-4262 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Thursday,June6,202412:40PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unlessyou recognize the sender and know the content is safe. Hello, I hope you are having a great Thursday! Camera #50 is still going through the permitting process with CalTrans. We you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa On Fri, May 10, 2024 at 9:01 AM Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a fantastic Friday! We have resubmitted to CalTrans, and it is going through their review process. I will keep you updated on the progress. Please let me know if you have any questions.
Best Regards, Melissa OnWed,May8,2024 at3:30PM MarkMenesini <MMenesini@ci.benicia.ca.us>wrote: ThanksWendy.GreatJob. Mark Menesini InterimChiefofPolice Benicia Police Department 200East L Street Benicia,CA 94510 (707)746-4262 From:LuisMartinez<luis.martinez@flocksafety.com> Sent:Wednesday,May8,202412:58PM To: Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>; Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>;MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:Graham Carter<graham.carter@flocksafety.com>;DerekPorcella <derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks Wendy! WewillforwardtoCaltrans.
Luis Martinez Manager, Permitting luis.martinez@flocksafety.com 5626317008 flocksafety.com From:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Date: Wednesday, May 8, 2024 at 12:57 PM To: Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>, Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez <luis.martinez@flocksafety.com>,DerekPorcella <derek.porcella@flocksafety.com>,EricaAnderson <erica.anderson@flocksafety.com> Subject: RE:FW:Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Good afternoon.I am not sure if you need this, but here is a stamped copy of the NOE that was recorded with Solano County this morning. WendyStrattonMonahan ManagementAnalystIl BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Friday,April26,20248:27AM To:Mark Menesini<MMenesini@ci.benicia.ca.us>;Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:Graham Carter<graham.carter@flocksafety.com>;LuisMartinez
<luis.martinez@flocksafety.com>;DerekPorcella<derek.porcella@flocksafety.com>;EricaAnderson <erica.anderson@flocksafety.com> Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning! I hope you are having a fantastic Friday. CalTrans has notified us that the local agency in this case the City has to actually file the CEQA Exemption with the California Clearinghouse. EBI has completed the CEQA Notice of Exemption (NOE). Please sign or have Public Works sign it and send us a copy. There is a date highlighted inyellow that needs tobe updatedwhen it is submitted.Let usknow the date in which they submit to the clearing house. Then we can resubmit to CalTrans with the signed NOE. Please let us know if you have any questions. Best Regards, Melissa On Thu, Apr 11, 2024 at 12:24 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello, I hope you are having a great Thursday! I wanted to provide you with an update regarding camera withCalTrans.
Flock permitting is working to address the comments received from CalTrans D4. For the resubmittal, our permitting team is working on the Policy Exception Letter, CEQA exemption, and revised site plans. We have submitted the request to EBl (environmental consultant) to prepare and submit the CEQA exemption on Benicia’s behalf. EBl said it would take about 2 - 3 weeks to prepare the exemption application. Once the California State Clearinghouse for 30 days to allow other agencies to review and comment if they have any concerns. Once the 30 days is up, EBl will produce a CEQA exemption document that we will then resubmit to CalTrans along with the policy exception letter and the revised site plans. CalTrans will then review. Please let me know if you have any questions. Best Regards, Melissa On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello Lt Menesini and Wendy, I hope you are doing well. EnvironmentalProtectionAct)andCEQA(CaliforniaEnvironmental Quality Act) requirements for the Policy exception. We are slowly orconcerns.
Best regards, Melissa On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hi Wendy, Thank you so much. I’ve updated our records and will make sure you have copied the updates going forward. Best Regards, Melissa On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote: Of course…sorry.My email is wmonahan@ci.benicia.ca.us Wendy Stratton Monahan Management Analyst Il BeniciaPoliceDepartment 200EastLStreet Benicia,CA 94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Monday,March4,20249:47AM To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Wendy, Thank you so much for notifying me. Of course. I will update our records. Can you please confirm for me the best email for you? It looks like I am still getting the email from Irma’s email address. Thank you so much! Best regards, Melissa On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo <IWidjojo@ci.benicia.ca.us>wrote: Melissa, Irma is no longer with the City of Benicia, and I am now in her position.Canyoupleaseremovelrma asyour contact and includemesothatIdon’tmisstheseemails? Many thanks. Wendy Stratton Monahan Management Analyst IIl BeniciaPoliceDepartment 200 EastL Street Benicia,CA94510 707-746-4306
From: Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com> Sent:Wednesday,February 28, 2024 2:16 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo <IWidjojo@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject: Re: FW: Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, I hope you are doing well. Flock permitting is working to address the comments from CalTrans, including the NEPA requirement. Flock’s permitting team met with the consulting firm EBl to review theNEPA(National EnvironmentalProtectionAct)and CEQA (California Environmental Quality Act) requirements for the Policy exception from CalTrans D4. CalTrans has informed us that the CEQA report has to be done in the City’s name. We will need confirmation from your City’s public worksthat theywould likeEBl todo theCEQA report or if theCity would like to do the report as it will be in their name. Could you please advise if your public works will do the CEQA report or if we should ask EBl to proceed on the City’s behalf? Please let me know if you have any questions.
Best Regards, Melissa OnMon,Feb5,2024at2:15PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanks for the quick response. I appreciate it. From:MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Monday, February 5, 2024 12:57 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, Thank you so much for sharing this. I touched base with my permitting manager, Derek. He will be reviewing and working on take several weeks. He typically has to reach out to CalTrans to get clarification as well. I will keep you updated on the progress or if they have any questions for you. Best Regards, Melissa
OnMon,Feb5,2024at10:53AMGrahamCarter <graham.carter@flocksafety.com>wrote: Let me tag in our PM. @Melissa Barker-Solsbery I believe this request pertains to THlS project. Could we take a look a the below question? (copying and pasting to save time.) “Hi I have recently been assigned as the permit writer for Permit Application #0424-NSV-0053. After review of the permit application, it has been determined that an Encroachment Policy Exception is needed in order to perform your scope of work(lnstallationof 1 licenseplatereadingcameras onHwy 780 in the city of Benicia, ） in our State Right-of way. Please submit to me a letter requesting for an Encroachment Policy Exception using the provided attached template and instruction guidelines.I’ve also attached a copy of the permit application andplansyou provided for the applicationfor your reference.UponreceiptoftheEncroachmentPolicy Exceptionletter,areviewteamwilldeterminewhetherthe request is acceptable. InadditiontotheEncroachmentPolicyExceptionletter,1 have just thepermit applicationpackagefor ourfunctioning unitstoreviewandcomment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing TransportationEngineer 510-520-0853”
Graham Carter Senior Customer Success Manager 415-329-1307flocksafety.com Joinmeforalivetrainingsession! Tuesday4:00-5:30pmCT Thursday11:00am-12:30pmCT OnMon,Feb5,2024at9:49AMMarkMenesini <MMenesini@ci.benicia.ca.us> wrote: Graham, This is a very complex request from the state. Is this something your team handles as part of the permit process? From:MichaelGreene<MGreene@ci.benicia.ca.us> Sent: Friday,February 2, 2024 1:17PM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;Edward Criado <ECriado@ci.benicia.ca.us> Subject:Fwd:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Sent from my iPad Begin forwarded message: From: “Sing, Soratha@DOT” <soratha.sing@dot.ca.gov> Date:February2,2024at1:09:55PMPST To: Michael Greene <MGreene@ci.benicia.ca.us>, derek.porcella@flocksafety.com
Subject:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Ihaverecentlybeenassignedasthepermitwriter forPermitApplication#0424-NSV-0053.After reviewof thepermit application, it hasbeen determined that an Encroachment Policy Exception is needed in order to perform your scope of work (Installation of 1 license plate readingcamerasonHwy780inthecityof Benicia,)in ourStateRight-ofway.Please submit to me a letter requesting for an EncroachmentPolicyExceptionusing the provided attached template and instruction guidelines. I’ve also attached a copy of the permit application and plans you provided for the application for your reference. Upon receipt of the Encroachment Policy Exception letter, a review team will determine whether the request is acceptable. InadditiontotheEncroachmentPolicyException letter, Ihavejust thepermit applicationpackage for ourfunctioning unitstoreviewandcomment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing Transportation Engineer 510-520-0853
Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com
Melissa Barker- Solsbery Project Manager 7209854860flocksafety.com Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker- Solsbery Project Manager
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Public Records Exemptions Enclosed please find a copy of the response documents for your public process employed to review and produce the response documents. Reason Description Pages 1 of 1