Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 12/20/20249:45:20AM Sent: From: To: "Wendy" Cc: "Graham", "Jeffrey' Bcc: Importance: Normal Subject: Re:FW:PermitApplication0424-NSV-0053: Encroachment Policy Exception Needed Attachments image001.png , image002.jpg_, image003.jpg ,image004.png,image005.png Good Morning Wendy - Quickupdateforyou! Our Permitting Manager, Derek, spoke with Soratha Sing (CalTrans) this morning and he let us know that he received comments from CalTrans Headquarters that your application is currently with structures for structural concurrency. He will send us comments (if applicable) once thestructuralreviewis complete. WewillcontinuetocheckinwithSorathauntilwehaveeither thosecommentsoranETAon permit approval. I will be out of office starting 12/23 and will return 1/2 so I will check back in with you in the New Year. Thank you for your continued patience and Happy Holidays!! On Tue, Dec 10, 2024 at 9:49 AM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Good Morning Wendy - Just a quick update regarding your CalTrans permit. WearestillpendingCalTranstoconfirmif theStructuralAnalysiswesubmitted isacceptable or ifanythingneedstoberevisedbeforetheywillapprovethepermit. We checked back in with them on 12/6 and Soratha Sing (CalTrans) replied the same day andsaidhewouldpersonallyreachouttotheReviewUnittogetananswerhere.Apologies I do not have abetter updateherebutwewill continuetofollowupwithSoratha until that is confirmed and the permit is issued. Please let me know if you have any questions and thank you for your continued patience! OnTue, Nov 26,2024 at 2:09 PM hailey.spessard <hailey.spessard@flocksafety.com>wrote: Hey Wendy - Just wanted to check in before the upcoming Holiday! We are pending CalTrans to confirm if the Structural Analysis we submitted is acceptable We checked back in with them today, 11/26, and Soratha Sing (CalTrans) let us know that We will continue to check in until CalTrans approves the permit for your remaining camera ) but please let me know if you have any questions in the meantime. Happy Thanksgiving! On Thu, Nov 14, 2024 at 2:20 PM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hi Wendy - Just a quick update for you! We are still pending CalTrans permit approval in order to move forward with your remaining camera n (s s a ETA on when this permit will be issued. the meantime. Thank you! On Thu, Oct 31, 2024 at 11:38 AM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hey Wendy - able to utilize it. However! Our vendor re-ran the structural calculation on the original location with more detailed foundation drawings and it passed! and approval. Apologies for the back and forthhere! I will keep you posted as your permit progresses but please let me know if you have any questions in the meantime! Thanks, On Tue, Oct 22, 2024 at 1:49 PM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hey Wendy - I went ahead and shot that location to our Mapping and Permitting Teams to see if it isfeasibleandoutofCalTrans’ROw. I will have an answer for you shortly!
Thanks, On Tue,Oct 22, 2024 at 1:44 PM Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: We arewondering about one site inparticular,but we aren’t sure about the distanceto the onramp. Can you look at this one? It’s the same intersection, just a different location. There is a light pole here (per the shadow) and if this is feasible, we will approach the owner f the property (if privately owned). Wendy StrattonMonahan ManagementAnalystIl/PDPio BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306
1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Tuesday,0ctober22,202411:39AM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hey Wendy - I know y’all are working on an Alt location for I will be out of office starting tomorrow, 10/23 and returning 10/30 but please feel free to send over any Alt locations myway and I can have ourMapping Team review them upon my return. If you’d also like to get a mapping call scheduled we can work on that as well! Please let meknowifyou have anyupdates here and have agreat rest ofyour week! Thanks, OnTue,Oct 22,2024at 10:53AMGraham Carter <graham.carter@flocksafety.com> wrote: Hello Wendy, I’m actually going to drop Support off of this one. What does your schedule look like for Thursday or Friday? I’d love to jump on a zoom with you and get a few things taken care of while we are there. I can add this to the list. On Tue,Oct 22, 2024 at 8:51AM Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>wrote:
Weputoutastatewiderequesttohaveaccesstocameras.Wehavehad alotofagencies grantus access,butoursearchablecamera count hasnot changed.Ilooked upmyactive cases and it isnotlisted there. In my case submission,I attached the pdf that is attached here and explained that the list of cameras thatwe areabletosearchdoesnotmatch themapof theplaces that havegranted us searchableaccess…forexample,Stockton.It is shownonthemapasushaving access,butis notinthelistofsearchablecameras. WendyStrattonMonahan ManagementAnalystIl/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Tuesday,0ctober22,20248:43AM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Hey Wendy! I am looping in @Flock Safety Support as well as your Customer Success Manager,@GrahamCartertohopefullyassisthere! Can you please forward us your Support Ticket request (or if there is a number attached to it)? Would you be able to elaborate on the issues you are running into with the search function?
Thanks! On Mon,Oct 21,2024 at 2:59PMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: andhaven’theardback.Ineedsomeclarificationonoursearchtool,whichdoesn’tappearto be working properly. Wendy Stratton Monahan Management Analyst II/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Monday,September9,20246:43PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Howdy All - Nice to virtually meet you! It looks like we only have one outstanding camera to get permitted and installed for you.
Unfortunately we were unable to get those requested as-builts for this pole, however,a FlockTechnicianwentout and tookthe needed measurements of the pole. Those measurements and images have been sent to our permitting vendor to complete the CalTrans required structural analysis for this location. This should take ~1-2 weeks to complete, then we can get that over to CalTrans so that they can continue their review of this permit request. I will keep you updated here as this location progresses but please feel free to refer to your Google Tracker (location details) and your Deployment Tracker (real-time updates) in the meantime. Thank you! OnFri,Aug16,2024at2:01PMMelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>wrote: Hello, I hope you are having a fantastic Friday! Due to a restructuring within our team, @Hailey Spessard will be taking over your account. You can reach out to her with any questions. You’re in great hands! We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending a response. Cameras pending permit: Cameras In Service:
Best Regards, Melissa On Thu, Aug 1, 2024 at 10:21 AM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations to be run off of their as-builts. We have requested the as-builts from CalTrans and are pending them to be sent to us so we canhavethestructuralcalculationsranonthem.Wehavenotreceived them yet. We have sent 2 follow ups, the latest being today. I will keep you updated on when the as-builts are received and the structure has been completed,and we have resubmitted toCalTrans. Please let me know if you have any questions. Best Regards, Melissa OnWed,Jul 3,2024 at 4:07 PM Mark Menesini <MMenesini@ci.benicia.ca.us>wrote: Thank you for the update. From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Wednesday,July3,202410:58AM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter
<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations to be run off of their as-builts. We have requested the as-builts from CalTrans and are pending them to be sent to ussowecanhavethestructuralcalculationsranonthem.Iwill keepyouupdatedwhenthathasbeencompletedandwe have resubmitted to CalTrans. Please let me know if you have any questions. Best Regards, Melissa On Thu, Jun 6, 2024 at 1:45 PM Mark Menesini <MMenesini@ci.benicia.ca.us>wrote: Thanksfor theupdate. Mark Menesini Interim ChiefofPolice Benicia Police Department 200EastLStreet Benicia,CA 94510
(707)746-4262 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Thursday,June6,202412:40PM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc: Graham Carter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I hope you are having a great Thursday! Camera #50 is still going through the permitting process with CalTrans. We followed up on 5/29, and they advised that they are still reviewing. I will keep you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa On Fri, May 10, 2024 at 9:01 AM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Good Morning,
I hope you are having a fantastic Friday! We have resubmitted to CalTrans, and it is going through their review process. I will keep you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa On Wed, May 8,2024 at 3:30 PM Mark Menesini <MMenesini@ci.benicia.ca.us>wrote: ThanksWendy.Great Job. Mark Menesini Interim ChiefofPolice Benicia Police Department 200East L Street Benicia, CA 94510 (707)746-4262 From:LuisMartinez<luis.martinez@flocksafety.com> Sent:Wednesday,May8,202412:58PM To: Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>; Melissa Barker- Solsbery<melissa.barker-solsbery@flocksafety.com>;MarkMenesini <MMenesini@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com>;DerekPorcella
<derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks Wendy! WewillforwardtoCaltrans. Luis Martinez Manager, Permitting luis.martinez@flocksafety.com 5626317008 flocksafety.com From:Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> Date:Wednesday, May 8, 2024 at 12:57 PM To:MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>,Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez<luis.martinez@flocksafety.com>,DerekPorcella <derek.porcella@flocksafety.com>,EricaAnderson <erica.anderson@flocksafety.com> Subject: RE: FW: Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Good afternoon. I am not sure if you need this, but here is a stamped copy of the NOE that was recorded withSolano County this morning. WendyStrattonMonahan ManagementAnalystIl
BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Friday,April 26,2024 8:27AM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com>;LuisMartinez <luis.martinez@flocksafety.com>;DerekPorcella<derek.porcella@flocksafety.com>; EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization. Do not click links or open attachmentsunlessyou recognize the sender andknow the content is safe. Good Morning! I hope you are having a fantastic Friday. CalTrans has notified us that the local agency in this case the City has to actually file the CEQA Exemption with the California Clearinghouse. EBlhascompletedtheCEQANoticeofExemption (NOE). Please sign or have Public Works sign it and send us a copy. There is a date highlighted in yellow that needs to be updated when it is submitted. Let us know the date in which they submit to the clearing house. Then we can resubmit to CalTrans with the signed NOE. Please let us know if you have any questions.
Best Regards, Melissa On Thu, Apr 11, 2024 at 12:24 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello, I hope you are having a great Thursday! I wanted to provideyou with an update regarding camera with CalTrans. Flock permitting is working to address the comments received from CalTrans D4. For the resubmittal, our permitting team is working on thePolicyExceptionLetter,CEQAexemption,and revised site plans. We have submitted the request to EBl (environmental consultant)toprepareandsubmit theCEQAexemptionon Benicia’sbehalf.EBlsaid itwould take about 2-3weeks to prepare the exemption application. Once it is prepared, they then have to post the CEQA exemption application to the California State Clearinghouse for 30 days to allow other agenciestoreviewand comment if theyhave any concerns. Once the 30 days is up, EBl will produce a CEQA exemption document that we will then resubmit to CalTrans plans. CalTrans will then review. Please let me know if you have any questions. Best Regards, Melissa
On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello Lt Menesini and Wendy, I hope you are doing well. I wanted to provide you with an update that our permitting team is still working with CalTrans and EBl regarding theNEPA(NationalEnvironmental ProtectionAct)and CEQA (California Environmental Quality Act) requirements for the Policy exception. We are slowly getting clarification on what documentation and steps are needed. 1 needed from you. Please let me know if you have any questions if you have anyquestionsorconcerns. Best regards, Melissa On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hi Wendy, Thank you so much. I’ve updated our records and will make sure you have copied the updates going forward. Best Regards, Melissa
On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote: Of course…sorry.My email is wmonahan@ci.benicia.ca.us WendyStrattonMonahan ManagementAnalyst II BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Monday,March4,20249:47AM To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded Caution: This email originated from outside of the organization.Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Hello Wendy, Thank you so much for notifying me. Of course. I will update our records. Can you please confirm for me the best email for you? It looks like I am still getting the email from Irma’s email address. Thank you so much! Best regards, Melissa
On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote: Melissa, Irma is no longer with the City of Benicia, and I am now inherposition.CanyoupleaseremoveIrmaasyour contact and include me so that I don’t miss these emails? Many thanks. Wendy Stratton Monahan Management Analyst II Benicia Police Department 200 East L Street Benicia, CA 94510 707-746-4306 From:Melissa Barker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent:Wednesday,February 28,2024 2:16 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo <IWidjojo@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject: Re: FW: Permit Application 0424-NSV-0053: EncroachmentPolicyException Needed Caution: This email originated from outside of the organization. Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Hello Lt Menesini, I hope you are doing well.
Flock permitting is working to address the commentsfrom CalTrans,including the NEPA requirement. Flock’s permitting team met with the consulting firm EBI to review the NEPA (National Environmental Protection Act) and CEQA (California Environmental Quality Act) requirements for the Policy exception from CalTrans D4. CalTranshas informed us that theCEQAreport hasto be done in the City’s name.We will need confirmation from your City’s public works that they would like EBl to do the CEQA report or if the City would like to do the report as it will be in their name. Could you please advise if your public works will do the CEQA report or if we should ask EBl to proceed on the City’s behalf? Please let me know if you have any questions. Best Regards, Melissa OnMon,Feb5,2024at2:15PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanks for the quick response. I appreciate it. From: Melissa Barker-Solsbery<melissa.barker- solsbery@flocksafety.com>
Sent: Monday, February 5, 2024 12:57 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject: Re: FW: Permit Application 0424-NSV- 0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, Thank you so much for sharing this. I touched base with my permitting manager, Derek. He will be reviewing and working on the encroachment policy exception that is needed. This may take several weeks. He typically has to reach out to CalTrans to get clarification as well. I will keepyou updated on the progress or if they have any questions for you. Best Regards, Melissa OnMon,Feb5,2024at10:53AMGrahamCarter <graham.carter@flocksafety.com> wrote: Let me tag in our PM. @Melissa Barker-Solsbery I believe this request pertains to THIS project. Could we take a look a the below question? (copying and pasting to save time.) “Hi Ihaverecentlybeen assigned asthepermit writer for Permit Application #0424-NSV-0053.After review of the permit application, it has been determinedthatanEncroachmentPolicyException is needed in order toperformyour scope of work (lnstallationof1licenseplatereadingcamerason
Hwy780 in thecity ofBenicia,）inourStateRight- ofway.Pleasesubmittomealetterrequestingfor anEncroachmentPolicyExceptionusing the providedattached template andinstruction guidelines. I’ve also attached a copy of the permit application and plans you provided for the application for your reference. Upon receipt of the EncroachmentPolicyExceptionletter,areview teamwilldeterminewhethertherequestis acceptable. InadditiontotheEncroachmentPolicyException letter, I have just the permit application package for ourfunctioningunitstoreviewandcomment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing TransportationEngineer 510-520-0853” Graham Carter Senior Customer Success Manager 415-329-1307flocksafe ty.com Joinmeforalivetrainingsession! Tuesday4:00-5:30pmCT Thursday11:00am-12:30pmCT
OnMon,Feb5,2024at9:49AMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Graham, This is a very complex request from the state. Is this something your team handles as part of the permit process? From: Michael Greene <MGreene@ci.benicia.ca.us> Sent:Friday,February2,2024 1:17PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>;EdwardCriado <ECriado@ci.benicia.ca.us> Subject:Fwd:Permit Application 0424-NSV- 0053:EncroachmentPolicyExceptionNeeded Sentfrom my iPad Begin forwarded message: From:“Sing,Soratha@DOT” <soratha.sing@dot.ca.gov> Date:February2,2024at1:09:55PM PST To:Michael Greene <MGreene@ci.benicia.ca.us>, derek.porcella@flocksafety.com Subject:PermitApplication0424- NSV-0053: EncroachmentPolicy ExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unlessyou recognize the sender and know the content is safe. Hi
Ihaverecentlybeenassignedasthe permitwriterforPermitApplication #0424-NSV-0053.Afterreviewofthe permit application, it has been determinedthatanEncroachment PolicyException isneeded inorder to performyour scope of work (Installation of 1 license plate reading cameras on Hwy 780 in the city of Benicia,) in our State Right-of way. Please submit to me a letter requesting for an Encroachment Policy Exceptionusingtheprovidedattached templateandinstruction guidelines. I’ve also attached a copy of thepermit applicationand plansyou provided for the application for your reference.Upon receipt of the EncroachmentPolicyException letter, a review team will determine whether the request is acceptable. In additionto theEncroachmentPolicy Exceptionletter,I havejust thepermit application package for our functioning unitstoreviewandcomment. If there shouldbe anyquestion,please feel free to contact me. Thanks, Soratha Sing Transportation Engineer 510-520-0853
Melissa Barker- Solsbery Project Manager 7209854860flocksafety. com Melissa Barker- Solsbery Project Manager 7209854860flocksafety. com
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Public Records Exemptions Enclosed please find a copy of the response documents for your public process employed to review and produce the response documents. Reason Description Pages 1 of 1