Re: FW: Permit Application 0424-NSV-0053:

Caution: This email originated from outside of the organization.Do not click links or
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9/26/20241:47:57PM
Sent:
From:
Graham Carter <graham.carter@flocksafety.com
To:
"Wendy"
Cc:
"Hailey", "Mark" ,"Jeffrey"
Bcc:
Importance: Normal
Subject:
Re: FW: Permit Application 0424-NSV-0053:
EncroachmentPolicy Exception Needed
Attachments image001.jpg_, image002.jpg_,image003.png
, image004.png
No worries!
wrote:
Chief Menesini is not in the office this week, but will be back next week.I will bring this to Command Staff to
determine if there is an alternate location that is preferred. I will get back to you next week with any updates from
our discussion.
WendyStrattonMonahan
ManagementAnalystIl/PDPIo
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLIC
From:GrahamCarter<graham.carter@flocksafety.com>
Sent:Thursday,September26,20241:38PM
To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>
Cc:HaileySpessard<hailey.spessard@flocksafety.com>;MarkMenesini<MMenesini@ci.benicia.ca.us>;JeffreyLents
<jeff.lents@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053:Encroachment Policy ExceptionNeeded
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open attachmentsunlessyou recognize the sender andknow the content is safe.
Hello Wendy,
@Hailey Spessard have we ever talk to the Benicia team about relocating the camera? If
not, Wendy, do you think we could find another location for this that is NOT cal trans? Then I
cancalculatethat prettyeasily.
Best,
Graham
wrote:
It does make sense.This camera has been in permitting for quite some time.The permitting was via CalTrans,
that no new installationlocation has been designated, and I am not sure when that will happen, perhaps we can
adjustthecurrent(andpast)billingforthiscameratoreflect as a credit,and thennotcharge until it is
operational.Ithinkotherwise,itisgoingtobedifficulttocalculatethe“freetime”wearedue.
Wendy Stratton Monahan
ManagementAnalystIl/PDPio
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLIC
From:GrahamCarter<graham.carter@flocksafety.com>
Sent:Thursday,September26,20241:06PM
To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;Hailey Spessard<hailey.spessard@flocksafety.com>
Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;JeffreyLents<jeff.lents@flocksafety.com>
Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyException Needed
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open attachments unless you recognize the sender and know the content is safe.
HelloWendy,
MovingbillingtoBCC
and was a 5 year Co-term merging all the contracts together. . This means once the first
camera goes in the ground, the billing starts. What I show currently is we are waiting on the
permitting party to send back a thumbs up. @Hailey Spessard can you tell us who that
party is?
What we usually do in an instance like this is if a camera is taking a long time we can just
give you that time for free at the end of the contract. That way you aren’t paying for
something you didn’t get to use fully. If that makes sense?
Best,
Graham
On Thu, Sep 26, 2024 at 11:58 AM Hailey Spessard <hailey.spessard@flocksafety.com>
wrote:
HeyWendy-
Let me loop inyour CSM@Graham Carter aswell as our Billing Team@BillingTeam to
assist here!
Team, please see Wendy’s question, below -
“I received our annual bill for FLOCK cameras, and am wondering why we are being
chargedforserviceforthecamerathathasyettobeinstalled?”
I’m assuming this is because their contract terms may be to bill at first camera validated
(which is why they received a bill even though they have one outstanding camera on their
contract -
but I wanted toconfirmwithy’all here.
Thank you,
OnThu,Sep26,2024at1:51PMWendyStratton-Monahan
<WMonahan@ci.benicia.ca.us>wrote:
Hailey,
I received our annual billfor FLocK cameras,and am wondering why we arebeing charged for service for
thecamerathathasyettobeinstalled?
WendyStrattonMonahan
ManagementAnalyst Il/PDPIO
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLIC
From:HaileySpessard<hailey.spessard@flocksafety.com>
Sent:Monday,September9,20246:43PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;Graham Carter<graham.carter@flocksafety.com>
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Howdy All -
Nice to virtually meet you!
It looks like we only have one outstanding camera
to get
permittedandinstalledforyou.
Unfortunately we were unable to get those requested as-builts for this pole, however, a
Those measurements and images have been sent to our permitting vendor to complete
the CalTrans required structural analysis for this location.
s  o n   a    s 

they can continue their review of this permit request.
I will keep you updated here as this location progresses but please feel free to refer to
your Google Tracker (location details) and your Deployment Tracker (real-time updates)
in the meantime.
Thank you!
OnFri,Aug16,2024at2:01PMMelissaBarker-Solsbery<melissa.barker-
solsbery@flocksafety.com>wrote:
Hello,
I hope you are having a fantastic Friday! Due to a restructuring within our
team, @Hailey Spessard will be taking over your account. You can reach out to her
with anyquestions.You’reingreat hands!
We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending
a response.
Cameras pending permit:
CamerasInService:
Best Regards,
Melissa
OnThu,Aug1,2024at10:21AMMelissaBarker-Solsbery<melissa.barker-
solsbery@flocksafety.com> wrote:
Good Morning,
I hope you are having a wonderful Wednesday.
Our permitting team received comments from CalTrans requesting structural
calculationstoberun offoftheir as-builts.Wehave requested the as-builtsfrom
CalTrans and arepending them tobesent toussowecanhavethestructural
calculationsranonthem.Wehave not received themyet.Wehavesent 2 follow
ups, the latest being today. I will keep you updated on when the as-builts are
received and the structure has been completed, and we have resubmitted to
CalTrans.
Please let me know if you have any questions.
Best Regards,
Melissa
OnWed,Jul3,2024 at 4:07 PM Mark Menesini<MMenesini@ci.benicia.ca.us>
wrote:
Thankyou for the update.
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Wednesday,July3,202410:58AM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter
<graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicy ExceptionNeeded
Caution: This email originated from outside of the organization.Do not click links or
open attachmentsunlessyou recognize thesender andknow thecontent issafe.
Good Morning,
I hope you are having a wonderful Wednesday.
Our permitting team received comments from CalTrans requesting structural
calculationstoberunoffoftheiras-builts.Wehaverequestedtheas-builtsfrom
CalTrans and are pending them to be sent to us so we can have the structural
calculationsranonthem.Iwillkeepyouupdatedwhenthathasbeencompleted
and we have resubmitted to CalTrans.
Please let me know if you have any questions.
Best Regards,
Melissa
On Thu, Jun 6, 2024 at 1:45 PM Mark Menesini <MMenesini@ci.benicia.ca.us>
wrote:
Thanks for the update.
Mark Menesini
Interim Chief ofPolice
Benicia Police Department
200East L Street
Benicia, CA 94510
(707)746-4262
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Thursday,June 6,2024 12:40 PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan
<WMonahan@ci.benicia.ca.us>
Cc:GrahamCarter<graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello,
I hope you are having a great Thursday!
Camera #50 is still going through the permitting process with CalTrans. We
you updated on the progress.
Please let meknow if you have any questions.
Best Regards,
Melissa
solsbery@flocksafety.com>wrote:
Good Morning,
I hope you are having a fantastic Friday!
We have resubmitted to CalTrans, and it is going through their review
process. I will keep you updated on the progress.
Please let me know if you have any questions.
Best Regards,
Melissa
OnWed,May8,2024at3:30PMMarkMenesini
<MMenesini@ci.benicia.ca.us>wrote:
ThanksWendy.GreatJob.
Mark Menesini
InterimChiefofPolice
Benicia Police Department
200 East L Street
Benicia, CA 94510
(707)746-4262
From:LuisMartinez<luis.martinez@flocksafety.com>
Sent:Wednesday,May8,202412:58PM
To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;MelissaBarker-Solsbery
<melissa.barker-solsbery@flocksafety.com>;MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc:GrahamCarter<graham.carter@flocksafety.com>;DerekPorcella
<derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyException Needed
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Thanks Wendy!
WewillforwardtoCaltrans.
Luis Martinez
Manager, Permitting
luis.martinez@flocksafety.com
5626317008
flocksafety.com
From:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>
Date: Wednesday, May 8, 2024 at 12:57 PM
To:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>,
MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez
<luis.martinez@flocksafety.com>,DerekPorcella
<derek.porcella@flocksafety.com>,Erica Anderson
<erica.anderson@flocksafety.com>
Subject: RE:FW: Permit Application 0424-NSV-0053: Encroachment
Policy Exception Needed
Goodafternoon.Iamnotsureifyouneedthis,buthereisastampedcopyoftheNOEthat
wasrecordedwithSolanoCountythismorning.
WendyStrattonMonahan
ManagementAnalyst II
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLIC
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Friday,April26,20248:27AM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>;Wendy Stratton-Monahan
<WMonahan@ci.benicia.ca.us>
Cc:Graham Carter<graham.carter@flocksafety.com>;LuisMartinez
<luis.martinez@flocksafety.com>;DerekPorcella<derek.porcella@flocksafety.com>;EricaAnderson
<erica.anderson@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachmentsunlessyou recognize the sender andknow the content is safe.
Good Morning!
I hope you are having a fantastic Friday.
CalTrans has notified us that the local agency in this case the City has to
actuallyfiletheCEQAExemptionwiththeCaliforniaClearinghouse.
inyellowthatneedstobeupdatedwhenitissubmitted.Letusknowthe
date in which they submit to the clearing house. Then we can resubmit to
CalTrans with the signed NOE.
Please let usknow if you have any questions.
Best Regards,
Melissa
On Thu, Apr 11, 2024 at 12:24 PM Melissa Barker-Solsbery
<melissa.barker-solsbery@flocksafety.com>wrote:
Hello,
I hope you are having a great Thursday!
I wanted to provide you with an update regarding camera #50 780 @ E
5thStWBwithCalTrans.
Flock permitting is working to address the comments received from
CalTrans D4. For the resubmittal, our permitting team is working on the
Policy Exception Letter, CEQA exemption, and revised site plans.
We have submitted the request to EBl (environmental consultant) to
prepare and submit the CEQA exemption on Benicia’s behalf. EBl said it
would take about 2 - 3 weeks to prepare the exemption application. Once
the California State Clearinghouse for 30 days to allow other agencies to
review and comment if they have any concerns. Once the 30 days is up,
EBlwillproduceaCEQAexemptiondocumentthatwewillthenresubmit
to CalTrans along with the policy exception letter and the revised site
plans.CalTranswill thenreview.
Please let me know if you have any questions.
Best Regards,
Melissa
On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery
<melissa.barker-solsbery@flocksafety.com>wrote:
Hello Lt Menesini and Wendy,
I hope you are doing well.
I wanted to provide you with an update that our permitting team is still
workingwithCalTransandEBlregardingtheNEPA(National
Environmental ProtectionAct)and CEQA(CaliforniaEnvironmental
Quality Act) requirements for the Policy exception. We are slowly
getting clarification on what documentation and steps are needed. I will
keep you updated on the progress and if anything is needed from you.
orconcerns.
Best regards,
Melissa
On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery
<melissa.barker-solsbery@flocksafety.com>wrote:
Hi Wendy,
Thank you so much. I’ve updated our records and will make sure
you have copied the updates going forward.
Best Regards,
Melissa
On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo
<IWidjojo@ci.benicia.ca.us>wrote:
Of course…sorry.My email is wmonahan@ci.benicia.ca.us
WendyStrattonMonahan
Management Analyst II
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Monday,March4,20249:47AM
To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us>
Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;GrahamCarter
<graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyException
Needed
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Wendy,
Thank you so much for notifying me. Of course. I will update our
records.Canyou please confirm for me the best email for you? It
looks like I am still getting the email from Irma’s email address.
Thank you so much!
Best regards,
Melissa
On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo
<IWidjojo@ci.benicia.ca.us>wrote:
Melissa,
Irma is no longer with the City of Benicia, and I am now inher
position. Can you please remove lrma as your contact and
includeme so thatI don’t miss theseemails?
Many thanks.
WendyStrattonMonahan
Management Analyst Il
Benicia Police Department
200EastLStreet
Benicia,CA94510
707-746-4306
From:MelissaBarker-Solsbery<melissa.barker-
solsbery@flocksafety.com>
Sent: Wednesday, February 28, 2024 2:16 PM
To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo
<IWidjojo@ci.benicia.ca.us>
Cc: Graham Carter <graham.carter@flocksafety.com>
Subject: Re: FW: Permit Application 0424-NSV-0053:
EncroachmentPolicy Exception Needed
Caution: This email originated from outside of the organization.Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Lt
Menesini,
I hope you are doing well.
Flock permitting is working to address the comments from
CalTrans, including the NEPA requirement.
Flock’s permitting team met with the consulting firm EBl to review
theNEPA(NationalEnvironmental ProtectionAct)andCEQA
(California Environmental Quality Act) requirements for the Policy
exceptionfromCalTransD4.
CalTrans has informed us that the CEQA report has to be done in
theCity’sname.Wewill needconfirmationfromyourCity’spublic
works that they would like EBl to do the CEQA report or if the City
would liketodothereportas itwillbeintheirname.
Could you please advise if your public works will do the CEQA
report or if we should ask EBl to proceed on the City’s behalf?
Please let me know if you have any questions.
Best Regards,
Melissa
OnMon,Feb5,2024at2:15PMMarkMenesini
<MMenesini@ci.benicia.ca.us>wrote:
Thanks for the quick response. I appreciate it.
From: Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>
Sent: Monday, February 5, 2024 12:57 PM
To: MarkMenesini <MMenesini@ci.benicia.ca.us>
Cc: Graham Carter <graham.carter@flocksafety.com>
Subject: Re: FW: Permit Application 0424-NSV-0053:
Encroachment Policy Exception Needed
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Lt
Menesini,
Thank you so much for sharing this. I touched base with my
permitting manager, Derek.Hewill be reviewing and working on
take several weeks. He typically has to reach out to CalTrans to
get clarification as well. I will keep you updated on the progress
or if they have any questions for you.
Best Regards,
Melissa
OnMon,Feb5,2024at10:53AMGrahamCarter
<graham.carter@flocksafety.com>wrote:
Let me tag in ourPM.@Melissa Barker-SolsberyI believe
this request pertains to THlS project.Could we take a look a
the below question? (copying and pasting to save time.)
“Hi
I have recently been assigned as the permit writer for Permit
Application #0424-NSV-0053.After review of the permit
application, it has been determined that an Encroachment
Policy Exception is needed in order to perform your scope of
work (lnstallation of 1 license plate reading cameras onHwy
780 in the city of Benicia, ） in our State Right-of way. Please
submit tome aletterrequesting for anEncroachment Policy
Exception using the provided attached template and
instructionguidelines.I’vealsoattachedacopyofthepermit
applicationandplansyouprovidedfortheapplicationforyour
reference.UponreceiptoftheEncroachmentPolicy
Exceptionletter,areviewteamwilldeterminewhetherthe
request is acceptable.
InadditiontotheEncroachmentPolicyExceptionletter,1
have just the permit application package for our functioning
unitstoreviewandcomment.
If there should be any question, please feel free to contact
me.
Thanks,
Soratha Sing
Transportation Engineer
510-520-0853”
Graham Carter
SeniorCustomer
SuccessManager
415-329-1307flocksafety.com
Joinmeforalivetrainingsession!
Tuesday4:00-5:30pmCT
Thursday11:00am-12:30pmCT
OnMon,Feb5,2024at9:49AMMarkMenesini
<MMenesini@ci.benicia.ca.us>wrote:
Graham,
This is a very complex request from the state. Is this
something your team handles as part of the permit
process?
From:MichaelGreene<MGreene@ci.benicia.ca.us>
Sent:Friday,February 2,2024 1:17PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>;Edward
Criado<ECriado@ci.benicia.ca.us>
Subject: Fwd: Permit Application 0424-NSV-0053:
EncroachmentPolicyExceptionNeeded
Sent from my iPad
Begin forwarded message:
From: “Sing, Soratha@DOT”
<soratha.sing@dot.ca.gov>
Date:February 2, 2024 at 1:09:55 PM PST
To: Michael Greene
<MGreene@ci.benicia.ca.us>,
derek.porcella@flocksafety.com
Subject:PermitApplication0424-NSV-0053:
EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hi
Ihaverecentlybeenassigned asthepermitwriter
forPermitApplication#0424-NSV-0053.After
review of the permit application, it has been
determined that an Encroachment Policy
Exceptionis needed in order toperformyour
scope of work (Installation of 1 license plate
readingcamerasonHwy780inthecityof
Benicia, ) in our State Right-of way. Please
submit to me a letter requesting for an
EncroachmentPolicyExceptionusing the
provided attached template and instruction
guidelines. I’ve also attached a copy of the
permit application and plans you provided for the
application for your reference. Upon receipt of
the Encroachment Policy Exception letter, a
reviewteamwilldeterminewhethertherequestis
acceptable.
In addition to the Encroachment Policy Exception
letter, I have just the permit application package
for our functioning units to review and comment.
If there should be any question, please feel free
to contact me.
Thanks,
Soratha Sing
Transportation Engineer
510-520-0853
Melissa
Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa
Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa
Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa
Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa
Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa
Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa
Barker-
Solsbery
Project Manager
7209854860flocksafety.com
Melissa Barker-
in
Solsbery
ProjectManager
7209854860_flocksafety.com
小·
Melissa Barker-
00
in
Solsbery
Project Manager
7209854860
flocksafety.com
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Enclosed please find a copy of the response documents for your public
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Reason
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