Re: FW: Permit Application 0424-NSV-0053:

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9/26/20242:00:47PM
Sent:
From:
Graham Carter <graham.carter@flocksafety.com
To:
"Hailey"
Cc:
'Wendy", "Mark","Jeffrey"
Bcc:
Importance: Normal
Subject:
Re: FW: Permit Application 0424-NSV-0053:
Encroachment Policy Exception Needed
Attachments image001.jpg_,image002.jpg , image003.png
, image004.png
Gotcha, lets see what Wendy comes back with. To give you an idea Wendy x2 poles are pretty
expensive and I'd probably not be able to comp one in the same way I can give time back, so if
there is alt location we can do lets go that route. If not Ill do some wrangling at this side and
see what I can do! :)
On Thu, Sep 26, 2024 at 1:54 PM Hailey Spessard <hailey.spessard@flocksafety.com> wrote:
Hey Graham -
My email over toWendy on9/19 gaveher notice that -
"Unfortunately the required Structural Analysis for the pole we are aiming to attach
tofailedtheanalysis.
We will not be able to get CalTrans approval to attach to this location."
We can move forward in the same general area in CalTrans Row but we would need to
upgrade this location from an existing pole installation to an advanced X2 pole installation.
If I have approval to do that, we can get the Deployment Plan updated with that revised
location and back over to CalTrans for their review/approval.
Thanks!
On Thu, Sep 26, 2024 at 3:48 PM Graham Carter <graham.carter@flocksafety.com> wrote:
Noworries!
OnThu,Sep26,2024 at 1:43PMWendyStratton-Monahan
<WMonahan@ci.benicia.ca.us>wrote:
ChiefMenesiniisnotintheofficethisweek,butwillbebacknextweek.IwillbringthistoCommandStaff to
determineifthereisanalternatelocationthatispreferred.Iwillgetbacktoyounextweekwithanyupdates
from our discussion.
WendyStrattonMonahan
ManagementAnalystIl/PDPlo
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLIC
From:GrahamCarter<graham.carter@flocksafety.com>
Sent:Thursday,September26,20241:38PM
To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>
Cc:HaileySpessard<hailey.spessard@flocksafety.com>;Mark Menesini<MMenesini@ci.benicia.ca.us>; Jeffrey Lents
<jeff.lents@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Wendy,
@Hailey Spessard have we ever talk to the Benicia team about relocating the camera? If
not, Wendy, do you think we could find another location for this that is NOT cal trans?
Then I can calculate that pretty easily.
Best,
Graham
OnThu,Sep26,2024at1:33PMWendyStratton-Monahan
<WMonahan@ci.benicia.ca.us>wrote:
It does make sense.This camera has been in permitting for quite some time. The permitting was via
CalTrans, and at last notice, they had denied installation, so we continue to be without the 51st camera in
operation.Being that no new installationlocation hasbeen designated,andI am not surewhen that will
happen, perhaps we can adjust the current (and past) billing for this camera to reflect as a credit, and then
not charge until it is operational. I think otherwise, it is going to be difficult to calculate the“free time”we
aredue.
WendyStrattonMonahan
ManagementAnalystIl/PDPIO
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
FOLICE
From:GrahamCarter<graham.carter@flocksafety.com>
Sent:Thursday,September26,20241:06PM
To:Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>; Hailey Spessard<hailey.spessard@flocksafety.com>
Cc: Mark Menesini <MMenesini@ci.benicia.ca.us>; Jeffrey Lents <jeff.lents@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded
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open attachments unlessyou recognize the sender and know the content is safe.
Hello Wendy,
Moving billing to BCC.
Haileyactuallynailed it.Thecontract isactuallysetupforthefirstcameratobe
validated and was a 5 year Co-term merging all the contracts together. . This means
once the first camera goes in the ground, the billing starts. What I show currently is we
are waiting on the permitting party to send back a thumbs up. @Hailey Spessard can
you tell us who that party is?
What we usually do in an instance like this is if a camera is taking a long time we can
n  u  n o a n    a n no aa sg
something you didn’t get to use fully. If that makes sense?
Best,
Graham
On Thu, Sep 26,2024 at 11:58AM Hailey Spessard
<hailey.spessard@flocksafety.com>wrote:
Hey Wendy -
Let me loop in your CSM @Graham Carter as well as our Billing Team @Billing
Teamtoassisthere!
Team, please see Wendy’s question, below -
“I received our annual bill for FLOcK cameras, and am wondering why we are being
charged for servicefor the camera that hasyet tobe installed?”
I’m assuming this is because their contract terms may be to bill at first camera
validated (which is why they received a bill even though they have one outstanding
cameraontheircontract-
butIwanted toconfirmwithy’all
here.
Thank you,
On Thu, Sep 26, 2024 at 1:51 PM Wendy Stratton-Monahan
<WMonahan@ci.benicia.ca.us>wrote:
Hailey,
I received our annual bill for FLOcK cameras, and am wondering why we are being charged for
serviceforthecamerathathasyettobeinstalled?
WendyStrattonMonahan
Management Analyst II/PDPIO
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLIC
From:HaileySpessard<hailey.spessard@flocksafety.com>
Sent:Monday,September9,20246:43PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter
<graham.carter@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053:Encroachment Policy ExceptionNeeded
Caution:This email originated from outside of the organization.Do not click links or
open attachments unlessyou recognize the sender andknow thecontent is safe.
Howdy All -
Nice to virtually meet you!
It looks like we only have one outstanding camera
to get
permitted and installed for you.
Unfortunately we were unable to get those requested as-builts for this pole,
however,aFlockTechnicianwentoutandtooktheneededmeasurementsofthe
pole.
Those measurements and images have been sent to our permitting vendor to
complete the CalTrans required structural analysis for this location.
thattheycancontinue theirreviewofthispermit request.
I will keep you updated here as this location progresses but please feel free to refer
updates) in the meantime.
Thank you!
On Fri, Aug 16, 2024 at 2:01 PM Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>wrote:
Hello,
I hope you are having a fantastic Friday! Due to a restructuring within our
team, @Hailey Spessard will be taking over your account. You can reach out to
her with any questions. You’re in great hands!
We followed up with CalTrans on 8/14 asking for the as-builts again. We are
pending a response.
Cameras pending permit:
CamerasInService:
Best Regards,
Melissa
On Thu, Aug 1, 2024 at 10:21 AM Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>wrote:
Good Morning,
I hope you are having a wonderful Wednesday.
Our permitting team received comments from CalTrans requesting structural
calculationstoberun offof their as-builts.Wehave requested the as-builts
from CalTrans and are pending them to be sent to us so we can have the
structuralcalculationsran onthem.Wehavenot received themyet.Wehave
sent 2 follow ups, the latest being today. I will keep you updated on when the
as-builts are received and the structure hasbeen completed, and wehave
resubmitted to CalTrans.
Please let me know if you have any questions.
Best Regards,
Melissa
On Wed, Jul 3, 2024 at 4:07 PM Mark Menesini <MMenesini@ci.benicia.ca.us>
wrote:
Thank you for the update.
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Wednesday,July3,202410:58AM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;Graham Carter
<graham.carter@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053:Encroachment Policy Exception Needed
Caution:Thisemail originatedfrom outside of the organization.Donotclick links or
open attachmentsunlessyou recognize the sender and know the content is safe.
Good Morning,
I hope you are having a wonderful Wednesday.
Our permitting team received comments from CalTrans requesting structural
calculations to be run off of their as-builts. We have requested the as-builts
from CalTrans and are pending them to be sent to us so we can have the
beencompletedandwehaveresubmitted toCalTrans.
Please let me know if you have any questions.
Best Regards,
Melissa
OnThu,Jun6,2024 at1:45PMMarkMenesini
<MMenesini@ci.benicia.ca.us> wrote:
Thanksfortheupdate.
Mark Menesini
InterimChiefofPolice
Benicia Police Department
200East LStreet
Benicia, CA 94510
(707)746-4262
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Thursday,June 6,202412:40PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan
<WMonahan@ci.benicia.ca.us>
Cc:GrahamCarter<graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello,
I hope you are having a great Thursday!
Camera #50 is still going through the permitting process with CalTrans. We
keep you updated on the progress.
Please let me know if you have any questions.
Best Regards,
Melissa
On Fri, May 10, 2024 at 9:01 AM Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>wrote:
Good Morning,
I hope you are having a fantastic Friday!
We have resubmitted to CalTrans, and it is going through their review
process. I will keep you updated on the progress.
Please let me know if you have any questions.
Best Regards,
Melissa
On Wed, May 8, 2024 at 3:30 PM Mark Menesini
<MMenesini@ci.benicia.ca.us>wrote:
ThanksWendy.GreatJob.
MarkMenesini
Interim Chief of Police
Benicia Police Department
200East LStreet
Benicia, CA 94510
(707)746-4262
From:LuisMartinez<luis.martinez@flocksafety.com>
Sent:Wednesday,May8,202412:58PM
To:Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>;Melissa Barker-Solsbery
<melissa.barker-solsbery@flocksafety.com>;Mark Menesini<MMenesini@ci.benicia.ca.us>
Cc:Graham Carter<graham.carter@flocksafety.com>;DerekPorcella
<derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy Exception Needed
Caution: This email originated from outside of the organization. Do not click links or
open attachments unlessyou recognize the sender and know the content is safe.
Thanks Wendy!
WewillforwardtoCaltrans.
Luis Martinez
Manager, Permitting
luis.martinez@flocksafety.com
5626317008 flocksafety.com
From:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>
Date:Wednesday,May8,2024at12:57PM
To:Melissa Barker-Solsbery<melissa.barker-
solsbery@flocksafety.com>, Mark Menesini
<MMenesini@ci.benicia.ca.us>
Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez
<luis.martinez@flocksafety.com>, Derek Porcella
<derek.porcella@flocksafety.com>,EricaAnderson
<erica.anderson@flocksafety.com>
Subject:RE:FW:Permit Application 0424-NSV-0053:Encroachment
Policy Exception Needed
Good afternoon. I am not sure if you need this, but here is a stamped copy of the NOE
that was recorded withSolano County this morning.
Wendy Stratton Monahan
ManagementAnalyst II
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLIC
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Friday,April26,20248:27AM
To:Mark Menesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan
<WMonahan@ci.benicia.ca.us>
Cc: Graham Carter<graham.carter@flocksafety.com>;Luis Martinez
<luis.martinez@flocksafety.com>;DerekPorcella<derek.porcella@flocksafety.com>;Erica
Anderson<erica.anderson@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Good Morning!
I hope you are having a fantastic Friday.
CalTrans has notified us that the local agency in this case the City has
to actually file the CEQA Exemption with the California Clearinghouse.
EBI has completed the CEQA Notice of Exemption (NOE). Please sign
or have Public Works sign it and send us a copy. There is a date
highlighted in yellow that needs to be updated when it is submitted. Let
us know the date in which they submit to the clearing house. Thenwe
can resubmit to CalTrans with the signed NOE.
Please let us know if you have any questions.
Best Regards,
Melissa
On Thu, Apr 11, 2024 at 12:24 PM Melissa Barker-Solsbery
<melissa.barker-solsbery@flocksafety.com>wrote:
Hello,
I hope you are having a great Thursday!
I wanted to provide you with an update regarding camera
withCalTrans.
Flock permitting is working to address the comments received from
CalTrans D4. For the resubmittal, our permitting team is working on
the Policy Exception Letter, CEQA exemption, and revised site
plans.
We have submitted the request to EBl (environmental consultant) to
prepare and submit the CEQA exemption on Benicia’s behalf. EBI
said it would take about 2 - 3 weeks to prepare the exemption
application. Once it is prepared, they then have to post the CEQA
exemption application to the California State Clearinghouse for 30
concerns. Once the 30 days is up, EBl will produce a CEQA
exemption document thatwewill thenresubmit toCalTrans along
with the policy exception letter and the revised site plans. CalTrans
will then review.
Please let me know if you have any questions.
Best Regards,
Melissa
On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery
<melissa.barker-solsbery@flocksafety.com>wrote:
Hello Lt Menesini and Wendy,
I hope you are doing well.
I wanted to provide you with an update that our permitting team is
stillworking with CalTrans and EBl regarding the NEPA(National
Environmental ProtectionAct)and CEQA(CaliforniaEnvironmental
QualityAct)requirementsforthePolicyexception.Weareslowly
getting clarification on what documentation and steps are needed. 1
from you.
Please let me know if you have any questions if you have any
questions or concerns.
Best regards,
Melissa
On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery
<melissa.barker-solsbery@flocksafety.com>wrote:
Hi Wendy,
Thankyou somuch.I’veupdated ourrecords and will make sure
you have copied the updates going forward.
Best Regards,
Melissa
On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo
<IWidjojo@ci.benicia.ca.us>wrote:
Of course…sorry.My email is wmonahan@ci.benicia.ca.us
WendyStrattonMonahan
Management Analyst Il
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA 94510
707-746-4306
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Monday,March4,20249:47AM
To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us>
Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;GrahamCarter
<graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyException
Needed
Caution: This email originated from outside of the organization.Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Wendy,
Thank you so much for notifying me. Of course. I will update
ourrecords.Canyoupleaseconfirmfor methebestemail for
you? It looks like I am still getting the email from Irma’s email
address.
Thank you so much!
Best regards,
Melissa
On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo
<IWidjojo@ci.benicia.ca.us> wrote:
Melissa,
Irma is no longer with the City of Benicia, and I am now in her
position. Can you please remove lrma as your contact and
includemesothatIdon’tmisstheseemails?
Many thanks.
WendyStrattonMonahan
Management Analyst IIl
Benicia Police Department
200EastLStreet
Benicia, CA 94510
707-746-4306
From: Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>
Sent: Wednesday, February 28, 2024 2:16 PM
To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma
Widjojo <IWidjojo@ci.benicia.ca.us>
Cc: Graham Carter <graham.carter@flocksafety.com>
Subject: Re: FW: Permit Application 0424-NSV-0053:
Encroachment Policy Exception Needed
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Lt
Menesini,
I hope you are doing well.
Flock permitting is working to address the comments from
CalTrans,including the NEPA requirement.
Flock’s permitting team met with the consulting firm EBl to
reviewtheNEPA(National EnvironmentalProtectionAct)and
CEQA (California Environmental Quality Act) requirements
for the Policy exception from CalTrans D4.
CalTrans has informed us that the CEQA report has to be
done in theCity’s name.Wewill need confirmationfromyour
City’s public works that they would like EBl to do the CEQA
report or if the City would like to do the report as it will be in
their name.
Could you please advise if your public works will do the
CEQA report or if we should ask EBl to proceed on the City’s
behalf?
Please let me know if you have any questions.
Best Regards,
Melissa
OnMon,Feb5,2024at2:15PMMarkMenesini
<MMenesini@ci.benicia.ca.us> wrote:
Thanks for the quick response. I appreciate it.
From:Melissa Barker-Solsbery<melissa.barker-
solsbery@flocksafety.com>
Sent: Monday, February 5, 2024 12:57 PM
To:Mark Menesini <MMenesini@ci.benicia.ca.us>
Cc: Graham Carter <graham.carter@flocksafety.com>
Subject: Re: FW: Permit Application 0424-NSV-0053:
Encroachment Policy Exception Needed
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Lt
Menesini,
Thank you so much for sharing this. I touched base with my
permitting manager, Derek. He will be reviewing and
working on the encroachment policy exception that is
needed. This may take several weeks. He typically has to
reach out to CalTrans to get clarification as well. I will keep
for you.
Best Regards,
Melissa
OnMon,Feb5,2024at10:53AMGrahamCarter
<graham.carter@flocksafety.com>wrote:
Let me tag in our PM. @Melissa Barker-Solsbery I
believe this request pertains to THIS project. Could we
take a look a the below question? (copying and pasting to
save time.)
!H
I haverecentlybeen assigned as thepermit writerfor
Permit Application #0424-NSV-0053.After review of the
permit application,it has been determined that an
EncroachmentPolicyException is needed in order to
perform your scope of work(lnstallation of 1 licenseplate
reading camerasonHwy780 in thecity of Benicia,）in
our State Right-of way. Please submit to me a letter
requesting for an Encroachment Policy Exception using
theprovidedattachedtemplateandinstruction
guidelines. I’ve also attached a copy of the permit
application and plans you provided for the application for
your reference.Upon receipt of the Encroachment Policy
Exceptionletter,areviewteamwilldeterminewhether
therequestisacceptable.
Inadditionto theEncroachmentPolicyExceptionletter,1
have just the permit application package for our
functioning units to review and comment.
If there should be any question, please feel free to
contact me.
Thanks,
Soratha Sing
Transportation Engineer
510-520-0853"
Graham
Carter
Senior
Customer
Success
Manager
415-329-1307flocksafety.co
m
Joinmeforalivetrainingsession!
Tuesday 4:00-5:30pmCT
Thursday11:00am-12:30pmCT
OnMon,Feb5,2024at9:49AMMarkMenesini
<MMenesini@ci.benicia.ca.us>wrote:
Graham,
This is a very complex request from the state. ls this
something your team handles as part of the permit
process?
From: Michael Greene <MGreene@ci.benicia.ca.us>
Sent: Friday, February 2, 2024 1:17 PM
To: Mark Menesini <MMenesini@ci.benicia.ca.us>:
Edward Criado<ECriado@ci.benicia.ca.us>
Subject: Fwd: Permit Application 0424-NSV-0053:
EncroachmentPolicyExceptionNeeded
Sent from my iPad
Begin forwarded message:
From: “Sing, Soratha@DOT”
<soratha.sing@dot.ca.gov>
Date:February2,2024at1:09:55PMPST
To: Michael Greene
<MGreene@ci.benicia.ca.us>,
derek.porcella@flocksafety.com
Subject:PermitApplication0424-NSV-
0053:EncroachmentPolicyException
Needed
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hi
I have recently been assigned as the permit
writerforPermitApplication#0424-NSV-
0053.Afterreviewof thepermitapplication,
ithasbeendetermined thatanEncroachment
PolicyExceptionisneeded in order to
performyour scope of work (lnstallation of 1
licenseplatereadingcamerasonHwy780in
the city of Benicia, ) in our State Right-of
way. Please submit to me a letter requesting
for an Encroachment Policy Exceptionusing
theprovidedattachedtemplateand
instruction guidelines.I’ve also attached a
copy of the permit application and plans you
provided for the application for your
reference.UponreceiptoftheEncroachment
PolicyExceptionletter,areviewteamwill
determinewhethertherequestisacceptable.
In addition to the Encroachment Policy
Exceptionletter,Ihavejustthepermit
application package for our functioning units
to review and comment.
If there should be any question, please feel
free to contact me.
Thanks,
Soratha Sing
Transportation Engineer
510-520-0853
Melissa
Barker-
Solsbery
Project
Manager
7209854860flocksafety.co
m
Melissa
Barker-
Solsbery
Project
Manager
7209854860flocksafety.co
m
Melissa
Barker-
Solsbery
Project
Manager
7209854860flocksafety.co
m
Melissa
Barker-
Solsbery
Project
Manager
7209854860flocksafety.co
m
Melissa
Barker-
Solsbery
Project
Manager
7209854860flocksafety.co
m
Melissa
Barker-
Solsbery
Project
Manager
7209854860flocksafety.co
m
Melissa
Barker-
Solsbery
Project
Manager
7209854860flocksafety.co
m
Melissa Barker-
in
Solsbery
Project Manager
7209854860
flocksafety.com
Melissa Barker-
00
in
Solsbery
Project Manager
7209854860
flocksafety.com
Police Use Flock to
Identify Vehicle Used
During a Homicide
WARNERROBINSPD|GEORGIA
#SolvedStories
Melissa Barker-
in
Solsbery
Project Manager
7209854860
flocksafety.com
Lexington PD Utilize
Flock Technology to
Solve Violent Crimes
LexingtonPD T Kentucky
#SolvedStories
Melissa Barker-Solsbery
in
Project Manager
7209854860
flocksafety.com
Melissa Barker-Solsbery
in
ProjectManager
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flocksafety.com
SLVED
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2024
Hailey Spessard
in
ProjectManager-Core
flocksafety.com
Due to volume, please allw 2-3 business days for a response
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Hailey Spessard
in
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Suspect accused
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ProjectManager-Core
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Due to volume, please allow 2-3 business days for a response
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Suspect accused
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Public Records Exemptions
Enclosed please find a copy of the response documents for your public
process employed to review and produce the response documents.
Reason
Description
Pages
1 of 1