Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 10/9/20246:32:26PM Sent: From: To: "Wendy" Cc: "Mark", "Jeffrey", "Graham", "Jeremy' Bcc: Importance: Normal Subject: Re: FW: Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Attachments image001.jpg, image002.jpg_, image003.png , image004.png Hey Wendy - Just checking back in here! Doy'allhappentohaveanalternatelocationfon that you would like us to review? If you would like, I can also get a quick mapping call scheduled for us to review the area and our options! Thank you and have a great night! On Thu, Sep 26, 2024 at 4:01 PM Graham Carter <graham.carter@flocksafety.com> wrote: Gotcha, lets see what Wendy comes back with. To give you an idea Wendy x2 poles are pretty expensive and I'd probably not be able to comp one in the same way I can give time back, so if there is alt location we can do lets go that route. If not Ill do some wrangling at this side and see what I can do! :) On Thu, Sep 26, 2024 at 1:54 PM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hey Graham - My email over to Wendy on 9/19 gave her notice that -“Unfortunately the required Structural Analysis for the pole we are aiming to attach to failed the analysis. We will not be able to get CalTrans approval to attach to this location.” We can move forward in the same general area in CalTrans Row but we would need to upgrade this location from an existing pole installation to an advanced X2 pole installation. If I have approval to do that, we can get the Deployment Plan updated with that revised location and back over to CalTrans for their review/approval. Thanks! No worries! OnThu,Sep26,2024at1:43PMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: Chief Menesini is not in the office this week,but will be back next week.I will bring this to Command Staff todetermineif thereis an alternatelocation that ispreferred.I will getback toyou next weekwith any updatesfromourdiscussion. WendyStrattonMonahan ManagementAnalystIl/PDPIo BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:GrahamCarter<graham.carter@flocksafety.com> Sent:Thursday,September26,20241:38PM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Cc:Hailey Spessard <hailey.spessard@flocksafety.com>; Mark Menesini <MMenesini@ci.benicia.ca.us>; Jeffrey Lents<jeff.lents@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Wendy,
@HaileySpessardhaveweevertalktotheBeniciateamaboutrelocatingthe camera? If not, Wendy, do you think we could find another location for this that is NOT cal trans?ThenIcancalculate thatprettyeasily. Best, Graham OnThu,Sep26,2024 at 1:33PMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: It does make sense.This camera has been in permitting for quite some time.The permitting was via CalTrans, and at last notice, they had denied installation, so we continue to be without the 51st camera in operation.Being that no new installation locationhasbeen designated,andI amnot sure when that willhappen,perhapswecan adjustthe current(andpast)billingforthis camera toreflectasa credit, and then not charge until it is operational.I think otherwise, it is going tobe difficult to calculate the“free time”wearedue. WendyStrattonMonahan ManagementAnalystII/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 OLIC From:GrahamCarter<graham.carter@flocksafety.com> Sent:Thursday,September26,20241:06PM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;HaileySpessard <hailey.spessard@flocksafety.com> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;JeffreyLents<jeff.lents@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Wendy,
Moving billing to BCC. Hailey actually nailed it. The contract is actuallysetup for the firstcamera tobe validated and was a 5 year Co-term merging all the contracts together. . This means once the first camera goes in the ground, the billing starts. What I show currently is we are waiting on the permitting party to send back a thumbs up. @Hailey Spessard can you tell us who that party is? bo b si i s ll s ue i op nsn p just give you that time for free at the end of the contract. That way you aren’t paying for something you didn’t get to use fully. If that makes sense? Best, Graham On Thu, Sep 26, 2024 at 11:58 AM Hailey Spessard <hailey.spessard@flocksafety.com>wrote: Hey Wendy - Let me loop in your CSM @Graham Carter as well as our Billing Team @Billing Teamtoassisthere! Team, please see Wendy’s question, below - “I received our annual bill for FLOCK cameras, and am wondering why we are being charged for servicefor the camerathat hasyet tobeinstalled?” I’m assuming this is because their contract terms may be to bill at first camera validated (which is why they received a bill even though they have one outstanding camera on their contract- butIwanted toconfirmwith y’all here. Thank you,
On Thu,Sep 26, 2024 at 1:51 PM Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: Hailey, I received our annualbillforFLocK cameras,and amwondering whywe arebeing charged for serviceforthecamerathathasyettobeinstalled? WendyStrattonMonahan Management Analyst II/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Monday,September9,20246:43PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Howdy All - Nice to virtually meet you! It lookslikeweonlyhaveoneoutstandingcamera to get permitted and installed for you.
Unfortunately we were unable to get those requested as-builts for this pole, however, a Flock Technician went out and took the needed measurements of the pole. Those measurements and images have been sent to our permitting vendor to complete the CalTrans required structural analysis for this location. This should take ~1-2 weeks to complete, then we can get that over to CalTrans so that they can continue their review of this permit request. refer to your Google Tracker (location details) and your Deployment Tracker (real-time updates) in the meantime. Thank you! On Fri, Aug 16, 2024 at 2:01 PM Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>wrote: Hello, I hope you are having a fantastic Friday! Due to a restructuring within our team,@Hailey Spessard will be taking over your account.You can reach out to her with any questions. You’re in great hands! We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending a response. Cameras pending permit: Cameras In Service:
Best Regards, Melissa On Thu, Aug 1, 2024 at 10:21 AM Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations tobe run off of their as-builts.Wehave requested the as-builts from CalTrans and are pending them to be sent to us so we can have the structural calculations ran on them.Wehave not received themyet.We have sent 2 follow ups, the latest being today. I will keep you updated on when the as-builts arereceived and thestructurehasbeencompleted,andwehave resubmitted to CalTrans. Please let meknow if youhave any questions. Best Regards, Melissa OnWed,Jul3,2024at4:07PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thank you for the update. From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Wednesday,July3,202410:58AM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc: Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>; Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:Encroachment Policy ExceptionNeeded
Caution: This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations to be run off of their as-builts. We have requested the as-builts from CalTrans and are pending them to be sent to us so we can have the structural calculations ran on them. I will keep you updated when that has been completed and we have resubmitted to CalTrans. Please let meknow if youhave any questions. Best Regards, Melissa OnThu,Jun6,2024at1:45PMMarkMenesini <MMenesini@ci.benicia.ca.us> wrote: Thanks for the update. Mark Menesini Interim ChiefofPolice BeniciaPoliceDepartment 200EastLStreet Benicia, CA 94510 (707)746-4262
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Thursday,June6,202412:40PM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc: Graham Carter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I hope you are having a great Thursday! Camera #50 is still going through the permitting process with CalTrans. We followed up on 5/29, and they advised that they are still reviewing. I will keep you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa On Fri, May 10, 2024 at 9:01 AM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a fantastic Friday!
We have resubmitted to CalTrans, and it is going through their review process. I will keep you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa OnWed,May8,2024at3:30PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: ThanksWendy.GreatJob. Mark Menesini Interim Chief of Police Benicia Police Department 200East L Street Benicia,CA 94510 (707)746-4262 From:LuisMartinez<luis.martinez@flocksafety.com> Sent:Wednesday,May8,202412:58PM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;MelissaBarker-Solsbery <melissa.barker-solsbery@flocksafety.com>;MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com>;DerekPorcella <derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks Wendy! WewillforwardtoCaltrans. Luis Martinez Manager, Permitting luis.martinez@flocksafety.com 5626317008flocksafety.com From: Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> Date:Wednesday,May8,2024at12:57PM To: Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>, Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez <luis.martinez@flocksafety.com>, Derek Porcella <derek.porcella@flocksafety.com>, Erica Anderson <erica.anderson@flocksafety.com> Subject: RE: FW: Permit Application 0424-NSV-0053: EncroachmentPolicy Exception Needed Good afternoon.I am not sure if you need this, but here is a stamped copy of the NOE that was recorded with Solano County this morning. WendyStrattonMonahan ManagementAnalystII BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306
1941 POLIC From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Friday,April26,20248:27AM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com>;LuisMartinez <luis.martinez@flocksafety.com>;DerekPorcella<derek.porcella@flocksafety.com>;Erica Anderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning! I hope you are having a fantastic Friday. CalTrans has notified us that the local agency in this case the City has to actually file the CEQA Exemption with the California Clearinghouse. EBI has completed the CEQA Notice of Exemption (NOE). Please sign or have Public Works sign it and send us a copy. There is a date highlighted in yellow that needs to be updated when it is submitted. Let us know the date in which they submit to the clearing house. Then we can resubmit to CalTrans with the signed NOE. Please let us know if you have any questions. Best Regards, Melissa
On Thu, Apr 11, 2024 at 12:24 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello, I hope you are having a great Thursday! I wanted to provide you with an update regarding camera with CalTrans. Flock permitting is working to address the comments received from CalTrans D4. For the resubmittal, our permitting team is working on thePolicyExceptionLetter,CEQAexemption,andrevisedsite plans. We have submitted the request to EBl (environmental consultant) to prepare and submit the CEQA exemption on Benicia’s behalf. EBl said it would take about 2 - 3 weeks to prepare the exemption application. Once it is prepared, they then have to post the CEQA exemption application to the California State Clearinghouse for 30 days to allow other agenciesto reviewand comment if theyhave any concerns. Once the 30 days is up, EBl will produce a CEQA exemption document that we will then resubmit to CalTrans along will then review. Please let me know if you have any questions. Best Regards, Melissa On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello Lt Menesini and Wendy,
I hope you are doing well. I wanted to provide you with an update that our permitting team is still working with CalTrans and EBl regarding the NEPA (National Environmental ProtectionAct)and CEQA(California Environmental Quality Act) requirements for the Policy exception. We are slowly getting clarification on what documentation and anything is needed from you. Please let me know if you have any questions if you have any questionsorconcerns. Best regards, Melissa On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hi Wendy, Thank you so much. I’ve updated our records and will make sure you have copied the updates going forward. Best Regards, Melissa On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us>wrote: Of course…sorry.My email is wmonahan@ci.benicia.ca.us WendyStrattonMonahan Management Analyst II
BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Monday,March4,20249:47AM To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy ExceptionNeeded Caution: This email originated from outside of the organization.Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Hello Wendy, Thank you so much for notifying me. Of course. I will update our records. Can you please confirm for me the best email for you? It looks like I am still getting the email from Irma’s email address. Thank you so much! Best regards, Melissa On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote: Melissa, Irma is no longer with the City of Benicia, and I am now in her position. Can you please remove Irma as your contact and includemesothatIdon’t misstheseemails?
Many thanks. WendyStrattonMonahan ManagementAnalyst Ii Benicia Police Department 200 EastL Street Benicia, CA 94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Wednesday,February 28,2024 2:16 PM To:Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo<IWidjojo@ci.benicia.ca.us> Cc:Graham Carter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, I hope you are doing well. Flock permitting is working to address the comments from CalTrans,including the NEPA requirement. Flock’s permitting team met with the consulting firm EBl to reviewtheNEPA(NationalEnvironmentalProtection Act) and CEQA (California Environmental Quality
Act) requirements for the Policy exception from CalTrans D4. CalTranshas informed usthat theCEQAreport has tobe doneintheCity’sname.Wewillneedconfirmationfrom your City’s public works that they would like EBl to do the CEQAreportoriftheCitywouldliketodothereportasit will be in their name. Could you please advise if your public works will do the CEQA report or if we should ask EBl to proceed on the City’s behalf? Please let me know if you have any questions. Best Regards, Melissa OnMon,Feb5,2024at2:15PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanks for the quick response. I appreciate it. From: Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com> Sent: Monday, February 5, 2024 12:57 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Lt Menesini, Thankyou so muchfor sharing this.I touched basewith my permitting manager, Derek. He will be reviewing and workingontheencroachmentpolicyexceptionthat is needed.This may take several weeks. He typically has to reach out to CalTrans to get clarification as well. I will keep you updated on the progress or if they have any questions for you. Best Regards, Melissa OnMon,Feb5,2024at10:53AMGrahamCarter <graham.carter@flocksafety.com> wrote: Let me tag in our PM. @Melissa Barker-Solsbery I believe this request pertains to THIS project. Could we take a look a the below question? (copying and pasting to save time.) “Hi I have recently been assigned as the permit writer for Permit Application #0424-NSV-0053.After review of the permit application, it has been determined that an EncroachmentPolicyExceptionisneeded inorderto perform your scope of work (lnstallation of 1 license platereadingcamerasonHwy780inthecityof Benicia,)inourStateRight-ofway.Pleasesubmitto me a letter requestingfor anEncroachmentPolicy Exceptionusingtheprovidedattachedtemplateand instructionguidelines.I’ve also attached a copy of the permitapplicationandplansyouprovidedforthe application for your reference. Upon receipt of the Encroachment PolicyException letter, a reviewteam willdeterminewhethertherequestisacceptable.
InadditiontotheEncroachmentPolicyExceptionletter, I have just the permit application package for our functioning unitstoreview and comment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing Transportation Engineer 510-520-0853” Graham Carter Senior Customer Success Manager 415-329-1307flocksafet y.com Joinmeforalivetrainingsession! Tuesday4:00-5:30pmCT Thursday11:00am-12:30pmCT OnMon,Feb5,2024at9:49AMMarkMenesini <MMenesini@ci.benicia.ca.us> wrote: Graham, This is a very complex request from the state.ls this something your team handles as part of the permit process?
From:MichaelGreene<MGreene@ci.benicia.ca.us> Sent: Friday,February 2, 2024 1:17 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Edward Criado<ECriado@ci.benicia.ca.us> Subject:Fwd:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Sent from my iPad Begin forwarded message: From:“Sing,Soratha@DOT” <soratha.sing@dot.ca.gov> Date:February2,2024at1:09:55PMPST To:Michael Greene <MGreene@ci.benicia.ca.us>, derek.porcella@flocksafety.com Subject:PermitApplication0424-NSV- 0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi I have recently been assigned as the permitwriterforPermitApplication#0424- NSV-0053.Afterreviewofthepermit application, it has been determined that an EncroachmentPolicyExceptionisneeded in ordertoperformyour scopeofwork (lnstallation of 1 licenseplate reading cameras on Hwy 780 in the city of Benicia, )inourStateRight-ofway.Pleasesubmit to me a letter requesting for an EncroachmentPolicyExceptionusing the provided attached template and instruction guidelines. I’ve also attached a copy of the permit application and plansyou provided for the application for your reference. Upon
receipt of the Encroachment Policy Exceptionletter,areviewteamwill determinewhether therequest is acceptable. In addition to the Encroachment Policy Exception letter, I have just the permit application package for our functioning units to review and comment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing Transportation Engineer 510-520-0853 Melissa Barker- Solsbery Project Manager
7209854860flocksafety. com Melissa Barker- Solsbery Project Manager 7209854860flocksafety. com Melissa Barker- Solsbery Project Manager 7209854860flocksafety. com
Melissa Barker- Solsbery Project Manager 7209854860flocksafety. com Melissa Barker- Solsbery Project Manager 7209854860flocksafety. com
Melissa Barker- Solsbery Project Manager 7209854860flocksafety. com Melissa Barker- Solsbery Project Manager 7209854860flocksafety. com
Melissa Barker- in Solsbery Project Manager 7209854860 flocksafety.com
Melissa Barker- in Solsbery Project Manager 7209854860 flocksafety.com Police Use Flock to ldentify Vehicle Used During a Homicide WARNERROBINSPD|GEORGIA #SolvedStories Melissa Barker- Solsbery Project Manager 7209854860 flocksafety.com Lexington PD Utilize Flock Technology to Solve Violent Crimes LexingtonPD |Kentucky #SolvedStories
Melissa Barker-Solsbery in f Project Manager 7209854860 flocksafety.com
Melissa Barker-Solsbery in ProjectManager 7209854860 flocksafety.com SLVED AWARDS 2024 Hailey Spessard in Project Manager-Core flocksafety.com Due tovolume,please allow2-3business days fora response
Book Time with Me Hailey Spessard in ProjectManager-Core flocksafety.com Due to volume, please allow 2-3 business days for a response Book Time with Me
flock safety #SolvedStories Suspect accused of stealing $3,400 worth of Lululemon merchandise is apprehended. SANFRANCISCO,CA SFPD Hailey Spessard ProjectManager-Core flocksafety.com Due to volume, please allow 2-3 business days for a response Book Time with Me
flock safety #SolvedStories Suspect accused of stealing $3,400 worth of Lululemonmerchandise is apprehended. SANFRANCISCO,CA SFPD Hailey Spessard in Project Manager-Core flocksafety.com Due to volume, please allow 2-3 business days for a response Book Timewith Me
Public Records Exemptions Enclosed please find a copy of the response documents for your public process employed to review and produce the response documents. Reason Description Pages 1 of 1