Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 10/31/20249:38:49AM Sent: From: To: "Wendy" Cc: "Graham", "Luis", "Jeffrey' Bcc: Importance: Normal Subject: Re: FW: Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Attachments image001.png_,image002.jpg, image003.jpg ,image004.png_,image005.png Hey Wendy - So it appears that that alternatepole is owned byPG&E so unfortunately we won't be able to utilize it. However! Our vendor re-ran the structural calculation on the original location with more detailed foundation drawings and it passed! This was submitted back over to CalTrans on 10/18 so we are just pending their review and approval. Apologiesforthebackandforthhere! I will keep you posted as your permit progresses but please let me know if you have any questions in the meantime! Thanks, On Tue, Oct 22, 2024 at 1:49 PM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hey Wendy - I went ahead and shot that location to our Mapping and Permitting Teams to see if it is feasible andoutof CalTrans' ROw. I will have an answer for you shortly! Thanks,On Tue, Oct 22, 2024 at 1:44 PM Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> wrote: look at this one? It’s the same intersection, just a different location. There is a light pole here (per the shadow) WendyStrattonMonahan ManagementAnalystIl/PDPio BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306
1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Tuesday,0ctober22,202411:39AM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hey Wendy - I know y’all are working on an Alt location for I willbe out of office starting tomorrow,10/23 and returning 10/30but please feel free to send over any Alt locations my way and I can have our Mapping Team review them upon my return. If you’d also like to get a mapping call scheduled we can work on that as well! Pleaselet meknowifyou have anyupdateshere andhave agreatrestofyourweek! Thanks, On Tue, Oct 22, 2024 at 10:53 AM Graham Carter <graham.carter@flocksafety.com> wrote: Hello Wendy, Thursday or Friday?I’d love to jump on a zoomwithyou and get a few things taken care of while we are there. I can add this to the list. OnTue,Oct 22, 2024 at 8:51AMWendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>wrote:
We put out a statewiderequest tohave access to cameras.We have had a lot of agencies grant us there. In my case submission, I attached the pdf that is attached here and explained that the list of cameras that we are able to searchdoes not match the map of the places that have granted us searchable access…for example,Stockton.It is shown on the map as us having access,but is notin the listof searchable cameras. WendyStrattonMonahan ManagementAnalystIl/PDPlo Benicia Police Department 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Tuesday,October22,20248:43AM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Cc:FlockSafety Support <support@flocksafety.com>; Graham Carter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hey Wendy! I am looping in @Flock Safety Support as well as your Customer Success Manager, @Graham Carter to hopefully assist here! Can you please forward us your Support Ticket request (or if there is a number attached to it)? Would you be able to elaborate on the issues you are running into with the search function?
Thanks! On Mon,Oct 21,2024at 2:59PMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us> wrote: When you get a moment, can you call me? I put in a help ticket last week for a website issue and haven’theardback.I need some clarification onour search tool,whichdoesn’t appear tobeworking properly. WendyStrattonMonahan ManagementAnalystIl/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 OLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Monday,September9,20246:43PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>; Graham Carter<graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization.Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Howdy All - Nice to virtually meet you! It looks like we only have one outstanding camera to get permitted and installed for you.
Unfortunately we were unable to get those requested as-builts for this pole, however, a Flock Technician went out and took the needed measurements of the pole. Those measurements and images have been sent to our permitting vendor to complete the CalTrans required structural analysis for this location. This should take ~1-2 weeks to complete, then we can get that over to CalTrans so that they can continue their review of this permit request. I will keep you updated here as this location progresses but please feel free to refer to your Google Tracker (location details) and your Deployment Tracker (real-time updates) in the meantime. Thank you! solsbery@flocksafety.com>wrote: Hello, I hope you are having a fantastic Friday! Due to a restructuring within our team, @Hailey Spessard will be taking over your account. You can reach out to her with any questions. You’re in great hands! We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending a response. Cameras pending permit: CamerasInService:
Best Regards, Melissa On Thu, Aug 1, 2024 at 10:21 AM Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations to be run off of their as-builts. We have requested the as-builts from CalTransand arepending them tobesenttoussowecanhavethestructural calculationsranonthem.Wehavenotreceivedthemyet.Wehavesent2follow ups, the latest being today. I will keep you updated on when the as-builts are received and the structurehasbeencompleted,andwehaveresubmitted to CalTrans. Please let me know if you have any questions. Best Regards, Melissa On Wed, Jul 3, 2024 at 4:07 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote: Thankyoufortheupdate. From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Wednesday,July3,202410:58AM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations to be run off of their as-builts. We have requested the as-builts from CalTrans and are pending them to be sent to us so we can have the structural calculations ran on them. I will keep you updated when that has been completedandwehaveresubmittedtoCalTrans. Please let meknow if youhave any questions. Best Regards, Melissa On Thu, Jun 6, 2024 at 1:45 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote: Thanks for the update. Mark Menesini InterimChiefofPolice BeniciaPoliceDepartment 200EastLStreet Benicia, CA 94510 (707)746-4262
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Thursday,June6,202412:40PM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:Encroachment Policy ExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I hope you are having a great Thursday! Camera #50 is still going through the permitting process with CalTrans. We you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a fantastic Friday!
We have resubmitted to CalTrans, and it is going through their review process. I will keep you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa OnWed,May8,2024at3:30PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: ThanksWendy.GreatJob. Mark Menesini Interim Chief of Police Benicia Police Department 200East L Street Benicia,CA 94510 (707)746-4262 From:LuisMartinez<luis.martinez@flocksafety.com> Sent:Wednesday,May8,202412:58PM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;MelissaBarker-Solsbery <melissa.barker-solsbery@flocksafety.com>;MarkMenesini<MMenesini@ci.benicia.ca.us> Cc: Graham Carter<graham.carter@flocksafety.com>; Derek Porcella <derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks Wendy! Wewill forwardtoCaltrans. Luis Martinez Manager, Permitting luis.martinez@flocksafety.com 5626317008flocksafety.com From: Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> Date:Wednesday, May 8, 2024 at 12:57 PM To: Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>,MarkMenesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez <luis.martinez@flocksafety.com>, Derek Porcella <derek.porcella@flocksafety.com>, Erica Anderson <erica.anderson@flocksafety.com> Subject:RE:FW:Permit Application 0424-NSV-0053:Encroachment Policy Exception Needed Good afternoon.I am not sure if you need this, but here is a stamped copy of the NOE that was recorded with Solano County this morning. WendyStrattonMonahan ManagementAnalystIl BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306
1941 POLICE From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Friday,April26,20248:27AM To:Mark Menesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc: Graham Carter<graham.carter@flocksafety.com>; Luis Martinez <luis.martinez@flocksafety.com>;DerekPorcella<derek.porcella@flocksafety.com>;Erica Anderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning! I hope you are having a fantastic Friday. CalTrans has notified us that the local agency in this case the City has to actually file the CEQA Exemption with the California Clearinghouse. EBI has completed the CEQA Notice of Exemption (NOE). Please sign or have Public Works sign it and send us a copy. There is a date highlighted in yellow that needs to be updated when it is submitted. Let us know the date in which they submit to the clearing house. Then we can resubmit to CalTrans with the signed NOE. Please let us know if you have any questions. Best Regards, Melissa
On Thu, Apr 11, 2024 at 12:24 PM Melissa Barker-Solsbery Hello, I hope you are having a great Thursday! I wanted to provide you with an update regarding camera withCalTrans. Flock permitting is working to address the comments received from CalTrans D4. For the resubmittal, our permitting team is working on the Policy Exception Letter, CEQA exemption, and revised site plans. We have submitted the request to EBl (environmental consultant) to prepare and submit the CEQA exemption on Benicia’s behalf. EBl said it would take about 2 - 3 weeks to prepare the exemption application. Once it is prepared, they then have to post the CEQA exemption applicationto theCaliforniaStateClearinghousefor 30daysto allow the 30 days is up, EBl will produce a CEQA exemption document that we will then resubmit to CalTrans along with the policy exception letter and therevised siteplans.CalTranswill thenreview. Please let me know if you have any questions. Best Regards, Melissa On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello Lt Menesini and Wendy, I hope you are doing well.
I wanted to provide you with an update that our permitting team is still working with CalTrans and EBl regarding the NEPA(National EnvironmentalProtectionAct)andCEQA(CaliforniaEnvironmental QualityAct)requirementsforthePolicyexception.Weareslowly getting clarification on what documentation and steps are needed. I you. Please let me know if you have any questions if you have any questions or concerns. Best regards, Melissa On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hi Wendy, Thank you so much. I’ve updated our records and will make sure you have copied the updates going forward. Best Regards, Melissa On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us>wrote: Of course…sorry. My email is wmonahan@ci.benicia.ca.us WendyStrattonMonahan Management AnalystIl BeniciaPoliceDepartment 200EastLStreet
Benicia,CA94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Monday,March4,20249:47AM To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Wendy, Thank you so much for notifying me. Of course. I will update our records.Canyou please confirmfor me the best email foryou? It looks like I am still getting the email from Irma’s email address. Thank you so much! Best regards, Melissa On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote: Melissa, Irma is no longer with the City of Benicia, and I am now in her position. Can you please remove Irma as your contact and includemesothatIdon’tmisstheseemails? Many thanks.
WendyStrattonMonahan Management Analyst Il Benicia Police Department 200EastLStreet Benicia, CA 94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Wednesday, February 28, 2024 2:16 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo <IWidjojo@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject: Re: FW: Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, I hope you are doing well. Flock permitting is working to address the comments from CalTrans,including the NEPA requirement. Flock’s permitting team met with the consulting firm EBl to reviewtheNEPA(National EnvironmentalProtectionAct)and CEQA (California Environmental Quality Act) requirements for the Policy exception from CalTrans D4. CalTranshasinformed usthattheCEQAreporthastobedone in the City’s name. We will need confirmation from your City’s
publicworks that theywould likeEBl to do theCEQAreport or if theCitywouldliketodothereportasitwillbeintheirname. Could you please advise if your publicworks will do the CEQA report or if we should ask EBl to proceed on the City’s behalf? Please let me know if you have any questions. Best Regards, Melissa OnMon,Feb5,2024at2:15PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanks for the quick response. I appreciate it. From:Melissa Barker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Monday, February 5, 2024 12:57 PM To:Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Lt Menesini, Thank you so much for sharing this. I touched base with my permitting manager, Derek. He will be reviewing and working may take several weeks. He typically has to reach out to
CalTrans to get clarification as well. I will keep you updated on the progress or if they have any questions for you. Best Regards, Melissa OnMon,Feb5,2024at10:53AMGrahamCarter <graham.carter@flocksafety.com>wrote: Let me tag in our PM. @Melissa Barker-Solsbery I believe this request pertains to THlS project. Could we take a look a the below question? (copying and pasting to save time.) “Hi Ihaverecentlybeenassigned asthepermitwriterfor Permit Application #0424-NSV-0053.After review of the permit application,it hasbeen determined that an EncroachmentPolicyException is needed inorder to performyourscope ofwork(lnstallation of 1 licenseplate reading cameras onHwy780 in the city of Benicia,）in our State Right-of way.Please submit tome a letter requesting for an Encroachment Policy Exception using the provided attachedtemplateandinstructionguidelines.I’vealso attachedacopyofthepermitapplicationandplansyou providedforthe applicationforyourreference.Upon receiptoftheEncroachmentPolicyExceptionletter,a reviewteamwilldeterminewhethertherequestis acceptable. InadditiontotheEncroachmentPolicyExceptionletter,1 have just thepermit applicationpackagefor ourfunctioning unitstoreviewandcomment. If there should be any question, please feel free to contact me.
Thanks, Soratha Sing Transportation Engineer 510-520-0853” Graham Carter SeniorCustomer Success Manager 415-329-1307flocksafety.com Joinmeforalivetrainingsession! Tuesday 4:00-5:30pmCT Thursday11:00am-12:30pmCT OnMon,Feb5,2024at9:49AMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Graham, Thisisaverycomplexrequestfromthestate.Isthis something your team handles as part of the permit process? From: Michael Greene <MGreene@ci.benicia.ca.us> Sent: Friday, February 2, 2024 1:17 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>: Edward Criado<ECriado@ci.benicia.ca.us> Subject:Fwd:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded
Sent from my iPad Begin forwarded message: From:“Sing, Soratha@DOT” <soratha.sing@dot.ca.gov> Date:February2,2024at1:09:55PMPST To:Michael Greene <MGreene@ci.benicia.ca.us>, derek.porcella@flocksafety.com Subject:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Ihaverecentlybeenassignedasthepermit writerforPermitApplication#0424-NSV- 0053.Afterreviewofthepermitapplication,it hasbeendeterminedthatanEncroachment PolicyException is needed in order toperform your scope of work (Installation of 1 license platereadingcamerasonHwy780inthecityof Benicia,)in our State Right-ofway.Please submit to me a letter requesting for an EncroachmentPolicyExceptionusing the provided attached template and instruction guidelines. I’ve also attached a copy of the permit application and plans you provided for the applicationforyourreference.Uponreceipt of theEncroachmentPolicyExceptionletter,a reviewteamwill determinewhethertherequest is acceptable. In addition to the Encroachment Policy Exception letter, I have just the permit application package for our functioning units to review and comment. Ifthereshouldbeanyquestion,pleasefeelfree to contact me.
Thanks, Soratha Sing Transportation Engineer 510-520-0853 Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker- Solsbery Project Manager
7209854860flocksafety.com Melissa Barker- Solsbery Project Manager 7209854860flocksafety.com Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com
Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker- Solsbery ProjectManager 7209854860flocksafety.com Melissa Barker-
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Public Records Exemptions Enclosed please find a copy of the response documents for your public process employed to review and produce the response documents. Reason Description Pages 1 of 1