--- page 1 --- 9/1/20259:28:06AM Sent: From: MarkMenesini<MMenesini@ci.benicia.ca.us To: "Edward" Cc: Bcc: Importance: Normal Subject: FW: Benicia ALPR Policy Briefing for Police Chief and City Council Attachments image367634.png,image104717.png,image181902.png , image379040.png_,image510411.png,image652174.png Mark Menesini Police Chief PoliceDepartment ENIC O:707-746-4262 1941 EST. POLICE MMenesini@ci.benicia.ca.u THE CITY S BENICIA www.ci.benicia.ca.us/police VINNOATN F@口n From: Sent:Sunday,August31,20257:58AM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:SteveYoung<SYoung@ci.benicia.ca.us> Subject:Fwd:Benicia ALPRPolicyBriefingforPolice Chief and City Council Caution: This email originated from outside of the organization.Do not click links or Dear Chief open attachments unless you recognize the sender andknow the content is safe. Menesini, Here is an initial draft of a proposal of changes I believe that are needed to the Flock System contracts and know if youhaveanyquestions. Thank you, Executive Summary Benicia's 52 Flock Safety cameras require immediate policy updates to address recent federal data sharing violations and system expansion beyond traditional license plate reading. Current Immediate Issues Requiring Action— page 2 —
- Transparency System Failure · Flock’s audit portal is often down, eliminating public oversight, no public release of quarterlyaudit reports. · No visibility into actual search usage or compliance verification · Violates department’s stated transparency commitments · Logging seems to be inconsistent and shows a lack of compliance training
- Federal Data Sharing Vulnerabilities ·CBP accessed 80,0o0+ Flock cameras nationwide through pilot programs · Illinois found 47 agencies illegally sharing despite policy prohibitions · Benicia’s current restrictions may be ineffective without technical enforcement
- Scope Expansion Beyond ALPR · Flock now offers Al video surveillance, people tracking, and behavioral analysis · Current policy only addresses license plates, not expanded capabilities · No contractual restrictions on automatic system upgrades Required Policy Enhancements Strengthen Federal Restrictions · Add technical restrictions preventing federal account creation ·Mandate 48-hour City Council notification of federal contact ·Annual compliance certification Limit Technology Scope ·Explicitlyprohibitvideorecordingbeyond license plate capture ·Ban Al behavioral analysis and people tracking features ·Restrict integration with data broker services Enhance Oversight · Restore functioning audit system immediately · Implement monthly public reporting · Create community oversight board or make this a function of the Open Government Comission Contract Modifications Needed
— page 3 — requests 2. Capability Restrictions: Mandate written approval before enabling new features 3. Termination Rights: Allow contract cancellation for unauthorized system expansion 4. Financial Penalties: Include penalties for policy violations Implementation Timeline · 30 Days: Restore audit system, assess current capabilities · 60 Days: Draft enhanced policy, implement monthly reporting · 90 Days: Present to City Council, negotiate contract modifications Budget Considerations ·CurrentsystemfundedbyMeasureCforpublicsafetypurposes ·Contractmodificationsmayinvolvelegalreviewcosts · Potential cost savings from limiting system expansion Legal and Risk Factors ·Liabilityexposurefromfederaldatasharingviolations · Compliance requirements under California privacy laws ·Publictrustissuesiftransparencyfailurescontinue · Constitutional concerns with expanded surveillance capabilities Recommendations
- Immediate: Demand Flock restore audit functionality
- Short-term: Update policy to restrict federal sharing and system expansion Next Steps ·Police Chief review current system capabilities and data sharing practices ·Legal counsel review proposed policy changes · Schedule City Council agenda item for policy update presentation ·Communityengagementonenhancedoversightmechanisms
— page 4 — Public Records Exemptions Enclosed please find a copy of the response documents for your public process employed to review and produce the response documents. Reason Description Pages 1 of 1